Website:
atomsdigitalsolutions.com
Job details:
About the RoleWe are looking for a proactive, organized, and adaptable Executive Assistant to join the Founder's Office. The Founder oversees multiple ventures and initiatives (business, education, media, and social/NGO work), each led by its own responsible team or venture head. This role is not about owning the day-to-day work of any single venture — it's about being the Founder's single point of contact, ensuring the Founder stays informed, priorities move forward, and nothing falls through the cracks across the full portfolio.
Key ResponsibilitiesCentral Point of Contact- Serve as the primary liaison between the Founder and the respective heads/teams of each venture or initiative
- Filter, prioritize, and route incoming requests, updates, and escalations to the Founder
- Ensure follow-ups from meetings/decisions are communicated to the right owner and tracked to closure
- Maintain a consolidated view (tracker/dashboard) of priorities, pending items, and deadlines across all ventures
Administrative & Scheduling- Manage the Founder's calendar, appointments, and meeting scheduling across all ventures and external engagements
- Handle correspondence (email, WhatsApp, calls) and flag what needs the Founder's personal attention
- Prepare briefing notes, agendas, and follow-up summaries for meetings
- Maintain organized records/documents for quick retrieval
Travel & On-Ground Support- Plan and coordinate travel (local and outstation) alongside the Founder
- Handle logistics: bookings, itineraries, venue coordination
- Provide on-site support during events, conferences, and site/community visits across any venture
Cross-Venture Coordination- Coordinate with respective venture heads/teams to gather updates ahead of Founder check-ins
- Support ad hoc initiatives as they arise — new ventures, one-off projects, or evolving priorities beyond the current portfolio
- Represent the Founder's Office in coordination meetings when required
General Office Support- Maintain confidentiality and exercise sound judgment in sensitive matters
- Take initiative on ad hoc tasks as priorities shift
- Adapt quickly as the scope of ventures and responsibilities grows
RequirementsExperience: Minimum 1 year as an Executive Assistant, Personal Assistant, or in a similar administrative/coordination role
Communication: Strong written and verbal skills in Telugu and English
Tools: Comfortable with Google Workspace/MS Office, WhatsApp Business, basic social media platforms
Traits: Highly organized, strong follow-through, attention to detail, discreet and trustworthy
Mobility: Willing to travel frequently
Preferred (Good to Have)- Prior exposure to startups, NGOs, or multi-vertical/group organizations
- Experience coordinating across teams or functions (not just single-department roles)
- Valid driving license
Click on Apply to know more.
