engineersmind
Website:
engineersmind.com
Job details:
Role- U.S. Operations & Admin Coordinator (Offshore)
Note: This is an operations-focused coordination role, not a Talent Acquisition or HR position. The role supports the operational execution of U.S. onboarding, documentation, compliance, immigration, and administrative processes.
Key Responsibilities
- Coordinate onboarding and offboarding activities for U.S.-based employees.
- Prepare, maintain, and manage employee documentation and operational records.
- Coordinate with immigration attorneys on employment-based immigration processes (H-1B, PERM, I-140, etc.), including document collection and case tracking.
- Support payroll, benefits, background verification, and employment documentation.
- Coordinate with HR, Finance, IT, Legal, and external vendors to ensure timely completion of operational activities.
- Maintain operational trackers, reports, and confidential records.
- Schedule meetings, monitor follow-ups, and support process improvements.
- Assist with company asset coordination and onboarding logistics.
Qualifications
- Bachelor's degree in Business Administration, Operations, HR, or a related field.
- 1–3 years of experience in Operations, Administration, Shared Services, or HR Operations.
- Exposure to U.S. employment processes, onboarding, payroll coordination, or immigration documentation is preferred.
- Strong organizational, communication, and documentation skills.
- Proficiency in Microsoft Office and document management systems.
- Ability to manage confidential information with professionalism and accuracy.
Key Competencies
- Operations Coordination
- Documentation & Records Management
- Cross-Functional Collaboration
- Attention to Detail
- Time Management
- Communication
- Problem Solving
- Confidentiality
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