Dataction Analytics Private Limited
Website:
dataction.in
Job details:
About Dataction
Dataction is a new age services firm that offers best in class information technology, analytics, and consulting services to renowned international companies. Dataction was established in 2010 and has grown rapidly over the last decade. Dataction has built a reputation for providing differentiated and reliable services to a wide range of customers across multiple sectors.
At Dataction we connect every dot and reimagine every business process. Our lean, agile, and analytical approach towards problem solving and execution, helps our client achieve sustainable growth and secure a profitable business, while safeguarding a viable future. Our people are committed, courageous, and unafraid of pushing boundaries. They help our clients make decisions that deliver immediate and measurable benefits, justifying investments. Our engagement models provide the perfect blend of quality, control, and cost for our customers.
To know more about Dataction, please visit https://dataction.co
Job Purpose
The successful candidate will closely work with the team from one of our esteemed client from UK, they are into global travel and event management arena with extraordinary service and proprietary, client-led technology. they are building a global Learning Ecosystem to support consistent training, onboarding, development and compliance across our international business.
It will provide accurate, timely and professional administrative support throughout the Personal Trainer recruitment process. The Talent Acquisition Administrator helps candidates and hiring managers move through each stage smoothly by maintaining recruitment systems, arranging interviews and assessments, issuing communications, following up outstanding actions and keeping records complete and up to date.
This is an entry-level recruitment support role. It does not independently own recruitment strategy, workforce planning, employer-brand strategy or final hiring decisions. The postholder works within established processes and under the direction of the Talent Acquisition Executive or Global People Manager.
Key Responsibilities
- Applicant tracking and recruitment administration
- Process candidates through Workable and ensure each candidate is recorded in the correct recruitment stage.
- Review applications against the agreed minimum entry requirements and refer any unclear cases to the Talent Acquisition Executive.
- Complete basic shortlisting and administrative checks using the agreed criteria and process guidance.
- Maintain accurate candidate notes, contact details, documents, assessment outcomes and status information.
- Use the correct Workable templates, disqualification reasons and communication records.
- Identify missing information or overdue actions and follow up with the relevant candidate, manager or assessor.
- Monitor shared recruitment inboxes and respond to routine enquiries within the agreed service level, escalating non-routine or sensitive matters.
- Interview and assessment coordination
- Arrange initial calls, interviews, practical assessments, recruitment days, case-study reviews, online tests and final-stage interviews.
- Coordinate availability and issue accurate calendar invitations, booking links, joining instructions and assessment information.
- Manage rescheduling, cancellations and non-attendance, keeping all parties informed and updating Workable promptly.
- Send test links, case-study materials and other candidate exercises at the correct stage of the process.
- Record test results and completed assessment outcomes accurately in Workable.
- Follow up managers and assessors where scorecards or evaluations have not been completed within two working days.
- Support the administration of recruitment days, including invitations, attendance lists, candidate information and follow-up communications.
- Candidate communication and experience
- Act as a helpful and professional point of contact for candidates throughout the recruitment process.
- Send clear confirmations, reminders, next-step updates and outcome communications using approved templates.
- Provide factual information about the recruitment process, role requirements and expected timescales without making commitments outside the postholder’s authority.
- Maintain appropriate contact with candidates who have been placed on hold, record updates in Workable and confirm when they will next be contacted.
- Escalate candidate complaints, safeguarding concerns, data issues or other sensitive matters promptly.
- Hiring-manager support
- Provide day-to-day administrative support to Gym Managers, Regional Managers and appointed assessors using the PT recruitment process.
- Confirm upcoming interviews and assessments and highlight any missing information or actions.
- Help managers use Workable, Microsoft Bookings and the agreed recruitment documentation correctly.
- Keep recruitment calendars, booking availability and process information up to date.
- Communicate changes in location recruitment status or process requirements as directed by the Talent Acquisition Executive or Global People Manager.
- Offers and onboarding handover
- Record the outcome of final interviews and verbal offers once confirmed by the appropriate manager.
- Check that the required new-starter information has been submitted and follow up missing or incorrect details.
- Coordinate the administrative handover to HR for contracts, pre-employment documentation and onboarding.
- Update Workable when candidates accept, decline, withdraw, remain on hold or are confirmed as hired.
- Ensure no candidate is treated as fully hired until the required internal process and documentation have been completed.
- Data, compliance and reporting support
- Handle candidate information confidentially and in accordance with data-protection requirements and UP procedures.
- Ensure recruitment notes are factual, job-related and do not contain inappropriate references to protected characteristics.
- Assist with routine recruitment reports, including candidate volumes, recruitment stages, outstanding actions and location status.
- Maintain approved templates, guidance documents and recruitment trackers under direction.
- Report suspected data breaches, process errors or inappropriate recruitment conduct immediately.
- Undertake other reasonable administrative duties consistent with the level of the role.
Key working relationships
- Talent Acquisition Executive / Global People Manager
- Wider People and HR team
- Gym Managers and Regional Managers
- Appointed interviewers and assessors Internal and external candidates
Why should you join Dataction?
Fairness, Meritocracy, Empowerment, And Opportunity Are Pillars Of Our Work Culture. In Addition To a Competitive Salary, You Can Look Forward To
- Great work-life balance through hybrid work arrangement.
- Company funded skill enhancement and training.
- Exciting reward and recognition programme.
- Opportunity to bond with colleagues through exciting employee engagement initiatives.
- Great on the job learning opportunity through involvement in new product/ ideation teams.
Click on Apply to know more.