iSprout Coworking Spaces
Website:
isprout.in
Job details:
We are looking for a Female highly experienced, energetic, proactive, and exceptionally organised Personal Secretary / Executive Assistant to the CEO & Co-Founders.
This is a high-trust, high-responsibility role supporting senior leadership across executive administration, strategic coordination, business operations, travel, events, investor engagements, hospitality, and lifestyle management.
The ideal candidate will be comfortable operating in a fast-paced environment, managing multiple priorities simultaneously, exercising sound judgement under pressure, and maintaining absolute confidentiality.
This role requires a professional who can work closely with leadership throughout the day and is comfortable accompanying the CEO for business travel and external engagements.
Job Responsibilities
1. Executive Support & Strategic Gatekeeping
- Manage dynamic calendars, meetings, calls, and communication for the CEO and Co-Founders.
- Act as a trusted liaison between leadership, internal teams, clients, investors, and external stakeholders.
- Screen and prioritize communications and ensure timely follow-up on critical matters.
- Prepare confidential correspondence, meeting agendas, Minutes of Meeting (MoM), reports, presentations, and executive documents.
- Track key decisions, action items, deadlines, and deliverables across departments.
- Ensure seamless coordination between the Corporate Office and business functions.
2. Investors, Financial Meetings & Corporate Events
- Coordinate investor meetings, board reviews, financial discussions, and senior-level business meetings.
- Prepare presentations, briefing documents, schedules, and supporting materials.
- Handle sensitive business, financial, and investor information with complete discretion.
- Coordinate press conferences, media interactions, PR engagements, and leadership appearances.
- Manage end-to-end logistics for national and international conferences, summits, and executive events.
- Support leadership participation in IPC, DPC, GCC, and other strategic business forums.
3. Travel, Hospitality & Executive Lifestyle
- Plan and manage complex domestic and international travel itineraries.
- Coordinate flights, premium hotels, ground transportation, meetings, and detailed travel schedules.
- Manage executive hospitality requirements, club memberships, networking engagements, and lifestyle bookings.
- Coordinate executive drivers, daily movement schedules, and transportation requirements.
- Provide on-the-move support to the CEO during business engagements and travel.
- Coordinate selected personal and household requirements, including house staff and estate-related matters.
4. Special Projects & Business Operations
- Support new business initiatives, strategic projects, joint ventures, and leadership priorities.
- Track execution of time-sensitive projects and ensure closure of assigned deliverables.
- Work across teams to collect information, identify gaps, and drive timely execution.
- Handle confidential and high-priority assignments with minimal supervision.
5. Managed Office Spaces & Design Projects
- Support administrative coordination and tracking for office design and development projects.
- Contribute creative ideas related to workspace aesthetics, common areas, spatial experience, and hospitality.
- Coordinate with internal and external stakeholders involved in managed office projects.
What We're Looking For
- 3+ years of experience in Executive Assistance, Personal Secretary, Corporate Operations, or a similar senior support role.
- Bachelor's degree is mandatory; MBA is preferred.
- Prior experience supporting a CEO, Founder, Co-Founder, CXO, or senior leadership team is highly preferred.
- Hyderabad-based with strong knowledge of the city and local business ecosystem.
- Excellent command of English, Hindi, and Telugu.
- Strong proficiency in MS Word, Excel, PowerPoint, calendars, digital collaboration tools, and modern workplace technologies.
- Excellent written and verbal communication skills.
- Strong organisational ability with exceptional attention to detail.
- Demonstrated ability to manage highly confidential information.
- Strong problem-solving skills and the ability to make sound decisions under pressure.
- Highly proactive, dependable, energetic, and execution-oriented.
- Comfortable with long and dynamic working hours and frequent local, domestic, and international travel.
Click on Apply to know more.
