Insight Editions
Website:
insighteditions.com
Company:
https://www.linkedin.com/company/insight-editions
Seniority: Entry level
Industries: Book and Periodical Publishing
Job details:
Company Description Ramapriya Ventures Private Limited is a dynamic and diversified enterprise committed to excellence across multiple sectors in India and abroad came in existence at the beginning of 2025. With a strong foundation in hospitality, real estate, and infrastructure development, the company specializes in acquiring, leasing, and managing resorts and hotels, while also delivering end-to-end hospitality management solutions. Expanding its global footprint, Ramapriya Ventures also offers offshore services to international publishing houses, along with comprehensive travel and accommodation management. Our integrated approach and dedication to quality enable us to create exceptional value for clients, partners, and communities alike.
Role Description We are seeking a highly organized, proactive, and professional Executive Secretary to provide comprehensive administrative and operational support to the Vice President overseeing multiple business verticals across diverse industries. The ideal candidate will possess exceptional communication skills, strong analytical abilities, and the capability to manage multiple priorities in a fast-paced environment. The role requires a trusted professional who can coordinate activities across different business domains, handle confidential information with discretion, manage data efficiently, and ensure seamless executive support. Flexibility to travel as required is essential.
Key Responsibilities:
Executive Support
- Manage the VP's calendar, appointments, meetings, and travel schedules.
- Coordinate internal and external communications on behalf of the VP.
- Prepare meeting agendas, presentations, minutes of meetings (MoM), and follow-up action trackers.
- Screen and prioritize emails, calls, and correspondence.
- Act as a liaison between the VP and business heads, clients, vendors, and stakeholders.
Coordination & Administration
- Coordinate activities across multiple business verticals and departments.
- Track key projects, deadlines, deliverables, and management reports.
- Organize business reviews, management meetings, and executive presentations.
- Maintain confidential records, documents, and business information.
Data Management & Reporting
- Collect, consolidate, and analyse data from various business units.
- Prepare MIS reports, dashboards, summaries, and business presentations.
- Maintain accurate databases, trackers, and documentation.
- Support decision-making through timely and accurate reporting.
Office & Communication Management
- Draft professional emails, letters, reports, and business correspondence.
- Ensure smooth communication between internal teams and external stakeholders.
- Handle travel arrangements, accommodation bookings, and itineraries.
- Manage executive expenses and related documentation.
Technology & Process Support
- Utilize Microsoft Office tools effectively, particularly Excel, Word, PowerPoint, and Outlook.
- Create reports, dashboards, pivot tables, and presentations.
- Leverage technology and AI-based tools to improve productivity and efficiency.
- Support process improvements and administrative automation initiatives.
Required Qualifications
- Bachelor's degree in Business Administration, Commerce, Management, or a related field.
- 3–5 years of experience as an Executive Secretary, Executive Assistant, or similar role supporting senior leadership.
- Experience supporting CXO, VP, Director, or Senior Management executives is preferred.
Required Skills & Competencies:
Communication & Interpersonal Skills
- Excellent verbal and written communication skills in English.
- Strong professional etiquette and stakeholder management capabilities.
- Ability to communicate confidently across all organizational levels.
Organizational Skills
- Exceptional planning, coordination, and multitasking abilities.
- Strong attention to detail and accuracy.
- Ability to work independently with minimal supervision.
Technical Skills
- Advanced proficiency in:
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Word
- Microsoft Outlook
- Strong data management and reporting capabilities.
- Experience with ERP, CRM, or business management systems is an advantage.
Personal Attributes
- Highly proactive and self-driven.
- Strong problem-solving mindset.
- Ability to maintain confidentiality and professionalism.
- Adaptable to dynamic business environments.
- Willingness to travel as required.
Preferred Qualifications
- Knowledge and practical exposure to AI tools such as Microsoft Copilot, ChatGPT, Gemini, or other productivity-enhancing platforms.
- Experience working with multiple business verticals or diversified business groups.
- Familiarity with business analytics and dashboard reporting tools.
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