Website:
prodoc.ai
Job details:
Company: Prodoc.ai
Location: Mahadevapura, Bangalore
Work Mode: Work from Office
Experience: 4+ Years Employment
Type: Full-Time
About the Role
Prodoc.ai is looking for a hands-on and experienced Manager – Finance, HR & Administration to independently manage and oversee the company's Finance, HR and Administration functions. The role requires someone who can take ownership of day-to-day operations, manage the existing team, ensure timely accounting and compliance, drive HR processes and policies, oversee administration, and prepare monthly MIS and management reports for leadership review. The ideal candidate should be comfortable working in a fast-paced startup environment, be highly accountable and process-oriented, and have the ability to work closely with the Founders and leadership team.
Key Responsibilities
1. Finance & Accounts
• Manage and oversee day-to-day accounting and finance operations.
• Ensure timely recording, reconciliation and review of financial transactions.
• Oversee accounts payable, accounts receivable, invoicing, expenses and vendor payments.
• Coordinate with internal teams for financial documentation and approvals.
• Monitor cash flow, outstanding receivables/payables and other key financial indicators.
• Ensure timely completion of monthly, quarterly and annual financial activities.
• Coordinate with external accountants, auditors, tax consultants and other financial advisors.
• Support statutory financial compliances, audits and documentation.
• Identify gaps in finance processes and implement appropriate controls.
2. MIS & Management Reporting
• Prepare and maintain monthly MIS and management reports.
• Provide timely financial and operational insights to the Founders.
• Track key financial and business performance indicators.
• Prepare management dashboards, reports and analysis as required.
• Highlight variances, risks, pending actions and areas requiring management attention.
• Ensure accuracy and timely submission of all management reports.
3. HR Operations & Policies
• Manage day-to-day HR operations and employee lifecycle processes.
• Oversee employee records, documentation, onboarding, exits and HR administration.
• Manage and coordinate payroll processing and ensure timely payroll inputs.
• Develop, implement and maintain HR policies, processes and SOPs.
• Ensure effective implementation of company policies across employees.
• Coordinate performance management, appraisal and employee-related processes.
• Handle employee queries and provide timely resolution or escalation.
• Support recruitment and manpower planning as required.
• Maintain HR records and ensure proper documentation and confidentiality.
• Coordinate with HR consultants and external stakeholders on relevant matters.
4. Compliance
• Ensure timely coordination and compliance related to Finance, HR and statutory requirements.
• Coordinate with consultants and external agencies for applicable statutory compliances.
• Maintain required records, registers and documentation.
• Support audits, inspections and compliance reviews.
• Track compliance deadlines and ensure timely closure of pending requirements.
5. Administration & Office Operations
• Oversee day-to-day office administration and facilities management.
• Ensure smooth functioning of office operations and administrative processes.
• Manage administrative documentation, agreements and vendor records.
• Identify opportunities to improve efficiency
6. Team Management & Leadership
• Lead and manage the existing Finance, HR & Administration team.
• Allocate responsibilities and monitor team deliverables.
• Establish clear processes, timelines and accountability within the team.
• Review work quality and ensure timely completion of critical activities.
• Provide guidance and support to team members.
• Build a structured and process-driven approach across Finance, HR and Administration.
7. Founder & Leadership Coordination
• Work closely with the Founders and leadership team on financial, HR and administrative matters.
• Provide accurate and timely information required for decision-making.
• Independently follow up on critical operational and functional requirements.
• Escalate risks, delays and important matters to management proactively.
• Support the leadership team in implementing business processes and internal controls.
Required Experience & Qualifications Education
• B.Com / Bachelor’s degree in Commerce is required.
• MBA/PGDM in Finance and/or HR will be an added advantage.
• 4+ years of relevant hands-on experience in Finance & Accounts, HR Operations and Administration.
• Prior experience in independently managing multiple functions such as Accounts, HR and Administration. • Hands-on experience in accounting operations, financial reporting and MIS.
• Experience in managing and implementing HR policies and processes.
• Experience in payroll, employee records, onboarding, exits and HR operations.
• Experience handling office administration, vendors and facility-related activities.
• Experience coordinating with auditors, consultants and external stakeholders.
• Prior experience managing a team will be preferred.
• Experience in a startup, SME or growing organization will be an advantage.
Required Skills
• Strong knowledge of Accounting & Finance Operations
• MIS preparation and management reporting
• Payroll and HR operations • HR policy implementation
• Statutory and regulatory compliance coordination
• Administration and vendor management
• Team management
• Strong Excel / MS Office skills
• Analytical and problem-solving ability
• Strong communication and coordination skills
• High level of ownership and accountability
• Ability to manage multiple priorities independently
• Strong process orientation and attention to detail
What We Value
• Ownership and accountability
• Hands-on execution
• Process orientation
• Accuracy and attention to detail
• Confidentiality and professionalism
• Proactive problem-solving
• Ability to work independently
• Strong coordination with leadership and cross-functional teams
• Ability to bring structure, discipline and efficiency to Finance, HR and Administration
Click on Apply to know more.
