Operations Associate
at Iksha Labs
About Iksha Labs
At Iksha Labs, we are revolutionising the way businesses operate through cutting-edge technological solutions. Our focus is on developing intelligent agents and agentic workflows that automate processes and eliminate the need for human effort wherever possible. By leveraging advanced AI and machine learning, we create systems that enhance productivity and drive efficiency.
Our expertise extends to the healthcare and medical technology sectors, where we develop innovative solutions that improve patient outcomes and streamline medical operations. From medical devices to healthcare platforms, our work is at the intersection of technology and medicine, pushing the boundaries of what’s possible.
Iksha Labs is dedicated to continuous learning and growth, ensuring our team members are always at the forefront of the tech landscape. We believe in the power of innovation and collaboration, providing an environment where visionary ideas can thrive and become reality.
Join us to be part of a passionate team that is making a real impact. Together, we can create transformative technology that addresses today's challenges and anticipates tomorrow's needs in healthcare and beyond.
Job Description
The Operations Associate will keep the day-to-day operations of Iksha Labs running smoothly.
This is a hands-on, individual contributor role. You will handle the operational work that keeps a small startup moving: vendors and tools, invoices and payment follow-ups, bookkeeping coordination, expenses, compliance paperwork, onboarding, scheduling, procurement and documentation.
You will work directly with the Founder, take operational tasks off his plate and see each one through to completion, on time and accurately.
We are looking for a doer: someone organised, reliable and comfortable juggling many small tasks at once. The role is open on a contract or full-time basis, with a preference for contract.
Key Responsibilities
- Handle vendor and tool admin: set up and renew software subscriptions, manage user access, and keep a tracker of vendors, contracts and renewal dates.
- Raise invoices, track receivables and follow up with clients on pending payments.
- Coordinate with the CA or accountant on bookkeeping: share invoices, bills, bank statements and payroll inputs (attendance, leave, reimbursements) on time each month.
- Handle onboarding and exit logistics: offer letters and contracts, employee documentation, laptops and tool access, and exit formalities.
- Prepare compliance paperwork: collect documents and track deadlines for statutory filings (such as GST and TDS) and audits, working with the CA to submit on time.
- Handle procurement of equipment and supplies: gather quotes, raise purchase orders, track deliveries and keep the asset register up to date.
- Process vendor bills and payment requests, and line up payments for the Founder's approval.
- Track company expenses and reimbursements, and keep receipts and records organised.
- Prepare simple monthly reports on expenses, receivables and payments, and flag anything overdue or unusual.
- Manage scheduling and coordination: meetings, calendars, travel and logistics for the Founder and the team.
- Maintain organised documentation, simple SOPs and checklists for recurring operational tasks.
Requirements
- Bachelor's degree in Commerce, Business Administration or a related field.
- 1–4 years of experience in operations, administration, accounts or office management, ideally in a startup or small company.
- Working knowledge of invoicing, expense tracking and basic accounting; familiarity with GST and TDS is a plus.
- Comfortable with spreadsheets, Google Workspace and common invoicing or accounting tools.
- Experience coordinating with vendors, accountants and service providers.
- Strong follow-up habits: you chase open items until they are closed.
- Clear written and verbal communication.
- High attention to detail, reliability and the ability to work independently with minimal supervision.
Why Join Iksha Labs?
- Work with a team building voice agents for healthcare.
- Hands-on role with direct impact on how the company runs, working closely with the Founder.
- Collaborative, innovative, and growth-driven work culture.
- Flexible engagement: contract preferred, full-time considered.
- Learn across finance support, compliance, people operations and vendor management in a small, fast-moving startup.
If you like getting things done and keeping operations running smoothly, we would love to hear from you!
