Savi
Website:
savivision.com
Job details:
Job Description – GeM Executive
Company: Savi Vision Private Limited
Industry: Audio-Visual (AV) System Integration
Job Title: GeM Executive / GeM Portal Executive
Location: New Delhi
Employment Type: Full-Time
Experience: 2–4 years of relevant GeM experience
About Savi Vision Private Limited
Savi Vision Private Limited is an Audio-Visual (AV) System Integrator providing end-to-end AV solutions to customers, institutions and government organizations.
As a System Integrator, Savi Vision works with multiple AV brands and technology partners to design, supply, install and support customized AV solutions. The GeM Executive will therefore be responsible for managing GeM opportunities involving multi-brand products, complete AV solutions, system integration, installation, commissioning and related services.
Job Summary
We are looking for a detail-oriented and experienced GeM Executive to manage the company's day-to-day activities on the Government e-Marketplace (GeM).
The candidate will be responsible for identifying relevant GeM opportunities, understanding bid requirements, coordinating with OEMs/authorized distributors and internal technical teams, preparing commercial and technical submissions, and ensuring timely and compliant bid/order processing.
The ideal candidate should have strong knowledge of GeM portal operations, tender/bid documentation, BOQ, compliance requirements and government procurement processes, along with good coordination and communication skills.
Key Responsibilities
1. GeM Portal Management
- Manage and maintain Savi Vision's GeM Seller profile and related portal activities.
- Maintain and update applicable product/service listings, credentials, certifications and company information.
- Monitor portal notifications, bid enquiries, orders, amendments and other relevant updates.
- Ensure accuracy and timely updation of information submitted on GeM.
2. GeM Bid & Tender Management
- Regularly search and identify relevant GeM bids, tenders and procurement opportunities for AV and system integration projects.
- Study tender documents, eligibility criteria, technical specifications, BOQ, commercial terms and submission requirements.
- Evaluate opportunities from both commercial and technical compliance perspectives.
- Prepare and submit bids within the prescribed timelines.
- Coordinate with management for bid approval and commercial decisions.
- Track bid status, results, clarifications, amendments and deadlines.
3. OEM & Channel Partner Coordination
Since Savi Vision is a System Integrator, the candidate will be required to coordinate closely with:
- OEMs and authorized distributors for product availability and pricing.
- OEM partners for authorization letters, technical compliance, datasheets, certifications, warranty details and other bid-related documents.
- Multiple brands to prepare suitable technical and commercial solutions as per tender requirements.
- Internal technical teams for solution design, BOQ preparation and technical compliance.
4. Technical & Commercial Bid Preparation
- Prepare technical compliance sheets against tender specifications.
- Coordinate preparation of BOQ, scope of work, product specifications and solution proposals.
- Ensure that quoted products and solutions comply with tender requirements.
- Prepare commercial quotations in coordination with the sales, procurement and management teams.
- Identify deviations or clarification points before bid submission.
- Ensure all required declarations, undertakings and supporting documents are complete and properly submitted.
5. Order & Project Coordination
- Process and monitor GeM purchase orders/contracts received by the company.
- Coordinate with sales, procurement, logistics, service and project teams for order execution.
- Monitor delivery schedules and required documentation.
- Coordinate with OEMs/distributors for timely supply of products.
- Support the team in ensuring timely installation, commissioning and handover wherever applicable.
- Track order completion, acceptance, invoicing and payment-related documentation.
6. Compliance & Documentation
- Ensure that all GeM bids and transactions are handled in accordance with applicable GeM requirements and tender conditions.
- Maintain proper records of:
- Bids submitted
- Technical documents
- Commercial submissions
- OEM authorization documents
- Purchase orders
- Invoices and delivery documents
- Bid results and correspondence
- Maintain a systematic database of completed and ongoing bids.
7. Government Client & Bid Coordination
- Coordinate with concerned government departments/buyers regarding GeM-related queries, clarifications and order-related matters.
- Follow up on submitted bids, orders, acceptance, delivery and documentation.
- Coordinate internally to ensure timely responses to buyer queries and requests.
8. Reporting
- Prepare regular GeM bid and tender status reports for management.
- Maintain reports covering:
- Opportunities identified
- Bids submitted
- Bids under evaluation
- Orders received
- Bid outcomes
- Upcoming deadlines
- Provide management with timely updates on important GeM opportunities.
Key Requirements
Education:
Bachelor's degree in Business Administration, Commerce, Engineering, or a related field.
Experience:
2–4 years of experience handling GeM portal operations, government tenders or e-procurement, preferably in AV, IT, digital signage, electronics, system integration or a related industry.
Required Skills
- Strong hands-on knowledge of GeM Seller Portal.
- Good understanding of GeM bids, tenders and bid submission procedures.
- Experience in preparing technical compliance sheets and commercial bids.
- Ability to understand product specifications, BOQ and tender documents.
- Strong coordination skills with OEMs, distributors, internal technical teams and management.
- Good knowledge of MS Excel, Word and PowerPoint.
- Strong attention to detail and documentation skills.
- Good written and verbal communication.
- Ability to manage multiple bids and deadlines simultaneously.
- Good analytical and problem-solving skills.
Preferred Experience
Candidates with experience in AV System Integration, digital signage, professional displays, video conferencing, interactive displays, audio systems, automation or related technology solutions will be preferred.
Experience in dealing with multiple OEM brands rather than a single manufacturer's product portfolio will be an added advantage.
Key Performance Areas (KPIs)
- Number of relevant GeM opportunities identified.
- Timely and accurate bid submissions.
- Compliance with tender requirements.
- Coordination with OEMs/channel partners for required documentation.
- Order conversion and successful execution.
- Timely response to buyer queries and amendments.
- Accuracy of GeM documentation and records.
- Timely submission of reports to management.
Ideal Candidate
The ideal candidate should be organized, responsible, commercially aware and highly attentive to detail. The person should be comfortable working with tender documents, coordinating with multiple OEMs and internal departments, and managing several GeM opportunities simultaneously.
A candidate who understands the difference between OEM supply and system integration and can build complete multi-brand AV solutions against government tender requirements would be particularly suitable for this role.
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