PRUDENT PROsource
Website:
prudentprosource.com
Job details:
Position Summary - Our client is seeking a highly organized, detail-oriented Virtual Personal Assistant to provide direct administrative support to our CEO.
The primary focus of this role is email and inbox management, organization, written communication, and administrative follow-through. The ideal person loves creating order, communicates with exceptional professionalism, catches details others miss, and can confidently manage a high-volume inbox without allowing important information or action items to get lost.
This person should be comfortable using technology and AI to work efficiently and continuously improve administrative workflows.
Key Responsibilities
1. Email & Inbox Management
- Organize and maintain the CEO's inbox with a high standard of cleanliness and structure.
- Review, categorize, prioritize, archive, and flag incoming communications.
- Identify emails requiring CEO attention, decisions, or follow-up.
- Draft professional email responses for CEO review when appropriate.
- Maintain effective folders, labels, filters, and organizational systems.
- Ensure important communications, commitments, and follow-ups do not get missed.
2. Administrative & Written Support
- Draft and proofread routine business communications with excellent grammar, clarity, and professionalism.
- Track administrative requests, commitments, deadlines, and follow-up items.
- Organize information and documents for easy access.
- Provide additional administrative support to the CEO as priorities arise.
3. Systems, AI & Process Improvement
- Use AI tools to improve productivity, communication, and organization.
- Identify opportunities to simplify or automate repetitive administrative work.
- Follow established systems and processes consistently.
- Recommend practical improvements that create greater organization and efficiency.
You'll Thrive Here If You Are…
- Exceptional organization and attention to detail.
- Excellent written English, grammar, and professional communication.
- Strong experience managing high-volume email and inbox workflows.
- Reliable follow-through and ability to prioritize competing requests.
- Proactive, solution-oriented approach with the ability to anticipate needs.
- High level of discretion when handling confidential business information.
- Tech-savvy and comfortable learning new platforms and tools.
- Comfortable supporting a fast-moving CEO in a growing company.
Preferred Experience
- Previous Marketing Assistant, Administrative Assistant, Virtual Assistant, or similar experience.
- Experience supporting a founder, CEO, or entrepreneur.
- Proficiency with Gmail and Google Workspace.
- Experience using and customizing ChatGPT or other AI productivity tools.
- Experience with MCP connections, AI integrations, or workflow automation is a plus.
Share your CV at hr@prudentprosource.com
Click on Apply to know more.