The Loom
Website:
theloom.in
Job details:
Reports To: CEO / Founder / Managing Director
Job Summary
We are seeking a detail-oriented and proactive Project Coordinator (Retail) cum Admin to support retail project execution and handle administrative operations. The role involves coordinating with cross-functional teams, tracking project timelines, managing documentation, and ensuring smooth day-to-day administrative functioning.
Key Responsibilities:-
Project Coordination (Retail)
- Assist in planning, executing, and monitoring retail projects (store launches, renovations, promotions, etc.)
- Coordinate with vendors, contractors, and internal teams to ensure timely project delivery
- Track project progress, timelines, and budgets; highlight delays or risks
- Maintain project documentation, reports, and status updates
- Support procurement and inventory coordination for retail projects
- Ensure compliance with company standards and retail guidelines
Administrative Responsibilities
- Manage office operations including scheduling, documentation, and correspondence
- Maintain records, files, contracts, and invoices
- Handle vendor management and coordination for admin services
- Support travel arrangements, meeting coordination, and event planning
- Monitor office supplies and ensure smooth facility management
- Assist in HR/admin tasks like onboarding coordination and attendance tracking
Key Skills & Competencies
- Strong organizational and multitasking skills
- Excellent communication and coordination abilities
- Proficiency in MS Office (Excel, Word, PowerPoint)
- Ability to manage timelines and meet deadlines
- Problem-solving and attention to detail
- Basic understanding of retail operations and project workflows
Qualifications
- Bachelor’s degree in Business Administration, Management, or related field
- 2–5 years of experience in project coordination and/or administrative roles (preferably in retail)
Preferred Experience
- Experience in retail store operations or expansion projects
- Familiarity with vendor management and procurement processes
- Exposure to project management tools/software
Key Performance Indicators (KPIs)
- Timely completion of retail projects
- Accuracy and completeness of documentation
- Efficiency in administrative operations
- Vendor coordination effectiveness
- Adherence to budgets and timelines
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