Website:
qegurugram.com
Job details:
Queen Elizabeth’s Global Schools are an equal opportunity employer and is deeply committed to safeguarding our students, ensuring their safety and wellbeing. We expect all staff and members of our community to share this commitment and to promptly report any concerns about a student’s or community member’s safety or wellbeing. Applicants must be willing to undergo rigorous child protection screening, including checks with past employers and providing Police Clearance Certificates from all countries that the applicant has resided in.
Job Title: Procurement Office
rReports to: Group Head of Operation
sLocation: Gurugram, Indi
a
The Opportunit
y:
The Procurement Officer is responsible for managing the end-to-end procurement process across the school group. This includes sourcing, evaluating, and negotiating with suppliers to ensure the timely and cost-effective acquisition of goods and services that meet the organization’s quality, compliance, and sustainability standards. The role supports smooth school operations through effective vendor management, cost control, and adherence to procurement polici
es.
The R
ole:
Procurement Opera
- tionsManage the full procurement cycle, from requisition to delivery and pay
- ment.Prepare and process purchase orders and requisitions for all goods and services required by the schools, including consumables, educational resources, equipment, and subscript
- ions.Maintain and develop a reliable supplier base by identifying, assessing, and monitoring ven
- dors.Place and track local and international orders, ensuring on-time delivery, quality compliance, and adherence to import/customs requirements where applic
able.
Inventory & Records Mana
- gementMaintain accurate and up-to-date records of all purchases, quotations, pricing data, and supplier inform
- ation.Ensure proper documentation, including delivery receipts, invoices, approvals, and vendor contracts, in line with audit and compliance require
ments.
Budget & Cost
- ControlManage orders against budget codes to ensure all procurements align with approved b
- udgets.Track expenditures and monitor supplier performance to identify cost-saving opportu
nities.
Supplier Ma
- nagementIdentify, evaluate, and onboard suppliers that offer the best value, quality, and reli
- ability.Negotiate terms, conditions, and pricing to secure cost-effective co
- ntracts.Resolve supplier-related issues promptly to ensure consistent service
levels.
Compliance & Policy
- AdherenceEnsure all procurement activities comply with group procurement policies, internal audit standards, and local reg
- ulations.Support due diligence and vendor pre-qualification processes to uphold transparency and go
vernance.
Coordination & Stakeholder
- EngagementCollaborate with School Heads, Facilities, IT, and Academic Departments to understand procurement requirements and
- timelines.Liaise with the Finance Department for invoice verification and timely payment p
rocessing.
The Person:
Qualifications an
- d ExperienceBachelor’s degree in business administration, Supply Chain Management, or a re
- lated field.Minimum 10+ years of experience in procurement, preferably within education, facilities, or service
- industries.Strong knowledge of procurement processes, vendor management, and contract adm
- inistration.Proficiency in Microsoft Office and ERP systems (e.g., SAP, Oracl
e, Netsuite)
Perso
- nal QualitiesExcellent negotiation, communication, and analy
- tical skills.Strong attention to detail and organizati
- onal ability.Ability to manage multiple priorities and me
- et deadlines.Integrity, transparency, and commitment to quality an
d compliance.
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