SADHYATA GROUP
Website:
sadhyata.com
Job details:
Location: New Delhi (On-site)
Experience: 2–5 Years
Employment Type: Full-Time
Working Schedule: Monday to Friday | 11:00 AM – 8:00 PM
About the Role
We are seeking a highly organized, proactive, and business-oriented Principal Secretary to the Executive Chairman to lead the Chairman's Office and provide strategic, executive, governance, operational, and administrative support. This high-impact role extends beyond traditional secretarial responsibilities, serving as a trusted representative to coordinate executive priorities, Board governance, stakeholder engagement, communications, and office operations. The ideal candidate will demonstrate exceptional organizational skills, business judgment, executive maturity, discretion, and communication abilities, with the opportunity to build a long-term career and progress into senior executive support and strategic leadership roles.
Key Responsibilities
1. Chairman's Office Leadership & Executive Support
- Lead the day-to-day operations of the Chairman's Office.
- Serve as the primary contact for the Chairman's Office.
- Provide comprehensive executive and strategic support to the Executive Chairman.
- Manage priorities and optimize the Chairman's time.
- Screen and coordinate executive requests, approvals, correspondence, and commitments.
- Anticipate executive requirements and proactively resolve issues before they impact business operations.
- Act as a trusted representative of the Chairman's Office while maintaining the highest standards of professionalism, integrity, and confidentiality.
- Handle highly confidential corporate and personal information with absolute discretion and professionalism.
2. Executive Calendar & Time Management
- Manage the Executive Chairman's calendar, appointments, meetings, travel schedules, and executive engagements.
- Prioritize commitments based on business importance and organizational priorities.
- Coordinate meetings across multiple business functions, locations, and time zones.
- Resolve scheduling conflicts proactively while maximizing executive productivity.
- Prepare executive schedules.
- Ensure the Executive Chairman is fully briefed before every meeting, Board session, investor interaction, government meeting, conference, and business engagement.
- Coordinate agendas, materials, and preparedness.
3. Strategic Coordination & Executive Reporting
- Coordinate strategic business initiatives from planning through execution.
- Track organizational priorities, leadership decisions, strategic projects, and executive assignments.
- Track milestones, deadlines, and action items across departments.
- Prepare Monthly Business Reviews (MBRs), Quarterly Business Reviews (QBRs), Annual Business Reviews, executive dashboards, MIS reports, analytical reports, executive summaries, and briefing notes.
- Monitor business performance and KPIs.
- Escalate critical issues requiring executive attention.
- Coordinate confidential and special projects assigned by the Executive Chairman.
- Ensure accountability through structured follow-ups and executive reporting.
4. Board & Corporate Governance Support
- Coordinate Board Meetings, Committee Meetings, Annual General Meetings (AGMs), Extraordinary General Meetings (EGMs), Leadership Reviews, and Governance Meetings.
- Prepare Board agendas, papers, presentations, and briefing notes.
- Record accurate Minutes of Meetings (MoMs) and maintain decision registers and action trackers.
- Follow up with Directors, CXOs, and Business Heads to ensure timely implementation of Board and Chairman decisions.
- Maintain Board records, statutory documentation, confidential files, corporate resolutions, and governance records.
- Support corporate governance, audit, compliance, and regulatory reporting activities.
5. Executive Communication & Documentation
- Draft, review, and proofread executive correspondence, business letters, speeches, presentations, reports, policies, proposals, briefing papers, executive summaries, talking points, discussion notes, and official communications.
- Prepare confidential notes, briefing documents, leadership presentations, and business reports.
- Manage executive email correspondence where required.
- Screen incoming communications and prioritize responses.
- Ensure professionalism and confidentiality across all communications issued from the Chairman's Office.
- Maintain confidential digital and physical filing systems for executive communications and records.
6. Stakeholder, Government & External Relations
- Act as the primary liaison between the Executive Chairman and Directors, CXOs, Business Heads, Investors, Government Authorities, Regulatory Bodies, Bankers, Auditors, Legal Advisors, Consultants, Clients, Vendors, Strategic Partners, and other external stakeholders.
- Build strong relationships while safeguarding the Chairman's Office.
- Represent the Chairman's Office with executive presence, professionalism, diplomacy, and discretion.
- Coordinate government meetings, regulatory interactions, VIP visits, protocol requirements, official delegations, and executive engagements.
- Ensure timely communication and seamless coordination between the Chairman's Office and all internal and external stakeholders.
7. Meeting & Event Management
- Plan and coordinate Board Meetings, leadership reviews, strategy meetings, investor meetings, business reviews, conferences, executive meetings, and corporate events.
- Prepare meeting agendas, presentations, executive briefing notes, and supporting documentation.
- Arrange meeting logistics.
- Record discussions, key decisions, Minutes of Meetings (MoMs), and follow-up actions.
- Monitor completion of action items and ensure timely execution of decisions.
- Ensure seamless planning and execution of all executive meetings and events.
8. Travel, Protocol & Executive Logistics
- Plan and coordinate domestic and international travel arrangements for the Executive Chairman.
- Manage travel bookings, itineraries, visas, and protocol.
- Coordinate executive security, airport assistance, and VIP movement wherever required.
- Handle last-minute travel changes efficiently.
- Support participation in Board Meetings, investor forums, conferences, government meetings, business events, and site visits.
- Process travel documentation, expense reconciliation, and reimbursement records.
9. Research, Analytics & Decision Support
- Conduct market research, competitor benchmarking, and business intelligence.
- Monitor industry trends, government policies, regulatory developments, and emerging business opportunities.
- Prepare analytical reports, executive briefing notes, research summaries, and decision-support documents.
- Collect, analyze, and present business data to support strategic planning and executive decision-making.
- Assist the Executive Chairman with research-based recommendations and business insights.
10. Compliance, Ethics & Confidentiality
- Maintain confidentiality, integrity, professionalism, and ethics.
- Ensure compliance with corporate governance policies, regulatory requirements, internal controls, and organizational procedures.
- Support audit, compliance, risk, and regulatory reporting.
- Safeguard all confidential corporate, strategic, financial, legal, and personal information relating to the Executive Chairman and Chairman's Office.
- Promote operational discipline, accountability, and adherence to organizational values across executive operations.
Desired Candidate Profile
- Bachelor's Degree in Business Administration, Commerce, Management, or a related discipline.
- MBA or any relevant postgraduate qualification will be an added advantage.
- 2–5 years of experience as an Executive Assistant, Executive Secretary, Personal Secretary, Executive Coordinator, or in a similar executive support role supporting Chairpersons, Founders, CEOs, Managing Directors, CXOs, Directors, or other senior leadership executives.
- Excellent written and verbal communication skills in English and Hindi.
- Strong organizational, analytical, and multitasking abilities.
- High level of professionalism, executive presence, and business maturity.
- Ability to maintain strict confidentiality and handle sensitive information with discretion.
Technical Skills
Microsoft Office 365 (Word, Excel, PowerPoint, Outlook) | Google Workspace | Microsoft Teams & Zoom | ERP Systems (Preferred) | Document Management Systems | AI Productivity Tools
Core Competencies
Chairman's Office Management | Executive Leadership Support | Executive Office Administration | Strategic Coordination | Business Reporting & MIS | Executive Communication | Calendar & Time Management | Board Coordination | Corporate Governance | Stakeholder Management | Government & Regulatory Coordination | Travel & Protocol Management | Documentation & Record Management | Research & Business Analytics | Decision Support | Project Coordination | Problem Solving | Executive Presence | Professional Integrity | Confidentiality | Cross-Functional Collaboration | Attention to Detail
Preferred Industry Experience
Manufacturing | Infrastructure | EPC | Financial Services | FMCG | Energy | Healthcare | Automotive | Conglomerates | Family-Owned Business Groups | High-Growth Enterprises
Travel Requirement
This position is based in New Delhi and requires frequent domestic travel and occasional international travel based on the Executive Chairman's business schedule, Board Meetings, investor interactions, government engagements, conferences, site visits, and other strategic business requirements. Flexibility to travel at short notice is essential.
Why Join Us?
- Opportunity to work directly with the Executive Chairman.
- Exposure to Board-level decision-making and strategic business initiatives.
- Dynamic, professional, and growth-oriented corporate environment.
- Long-term career progression within the Chairman's Office.
- Opportunity to build a distinguished career in executive leadership support and strategic office management.
To Apply
Email: hr@sadhyata.com
Mobile: +91 9430147878
Click on Apply to know more.
