Pavizham Oils
Website:
pavizhamoils.com
Job details:
Personal/ Administrative Assistant
Pavizham Oil & Foods
A cross-functional administrative and business support role involving executive assistance, management coordination, legal and government liaison, property management, business projects, corporate communication, and creative initiatives.
Key Responsibilities
* Provide executive and administrative support to the Managing Director and senior management, including scheduling, coordination, documentation, follow-ups, and special assignments.
* Coordinate with various departments to facilitate the smooth execution of management decisions, projects, meetings, and organizational initiatives.
* Coordinate with the company’s Legal Department regarding agreements, documentation, notices, legal requirements, and other business-related matters.
* Liaise with Revenue Services, government departments, and authorities for official documentation, registrations, communications, and administrative requirements.
* Coordinate personal property management, including documentation, maintenance, vendor coordination, service requirements, and related administrative activities.
* Organize and coordinate management meetings, sales review meetings, business discussions, presentations, and follow-up actions.
* Act as a coordination link between senior management, internal departments, vendors, consultants, government authorities, and other external stakeholders.
* Prepare official correspondence, reports, presentations, documents, and management communications.
* Coordinate travel, accommodation, events, exhibitions, conferences, and other logistical requirements.
* Manage coordination with vendors and service providers for administrative, operational, creative, and business requirements.
* Support special projects and initiatives requiring coordination across multiple departments and stakeholders.
* Contribute to corporate communication, LinkedIn and social media activities, branding, advertising, and creative initiatives.
* Utilize AI tools and emerging technologies for research, content creation, documentation, presentations, reporting, process improvement, and workflow automation.
* Explore practical applications of AI to improve productivity, administrative efficiency, communication, and business processes.
* Support management with research, information gathering, project coordination, and execution of operational and strategic initiatives.
* Maintain confidentiality while handling sensitive business, management, legal, and personal information.
Mobility & Travel
* Holds valid Two-Wheeler and Four-Wheeler Driving Licences.
* Comfortable and willing to travel independently by two-wheeler for local transportation and business requirements.
* Flexible to travel for meetings, site visits, government-related work, vendor coordination, property-related requirements, and other official assignments.
Core Skills
Executive Support | Administration | Business Coordination | Legal Coordination | Government Liaison | Revenue Services | Property Management | Meeting Coordination | Vendor Management | Corporate Communication | Events & Travel Coordination | Social Media | Branding & Creative | AI Tools | Project Coordination
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