Website:
Job details:
About the Job:
We are seeking a dynamic, highly organized, and discreet Personal Secretary to provide personalized, confidential, and day-to-day personal lifestyle support to a Senior Leadership Boss of a leading global Big Five company in Bangalore.
Job Summary:
This role is based in Bengaluru offers a unique opportunity to work closely with the Senior Boss India's largest global offices located in Bengaluru, designed to foster collaboration, innovation, and employee well-being.
In this position, she should feel very comfortable coordinating with the boss on his Personal Lifestyle day-to-day mentioned below:
· Food/lunch
· Personal wardrobe and Perfume
· Shopping and clothing
· Cars
· Household properties
· Day-to-day lifestyle
· Private Discreet and Confidential Meetings
Key Responsibilities:
- Coordinate and schedule boss personal and private appointments.
- Manage all incoming and outgoing communications.
- Managing, organizing and scheduling private, discreet and confidential meetings for VIP'S, Celebrities, Elite Rich Affluent Class Groups and their personal day to day requirements and managing their hospitality.
- Organizing late night events, conferences, parties and confidential meetings.
- Extrovert person and she should be open for private socializing and discreet meeting with the boss.
What We’re Looking For:
- Bachelor's degree or equivalent.
- Outstanding organizational, time management and interpersonal skills.
- Excellent verbal and written communication skills.
- Ability to handle multiple tasks while staying organized.
- Ability to travel with boss whenever required.
Experience Required:
- 10 years to 15 plus years of experience as Personal Secretary, Executive Assistant or in similar roles.
Schedule:
- Shift 8 hours General Day Shift
- Role: Full time permanent position.
- Work Mode: 3 Days Hybrid & 2 Days Onsite
- 9AM to 5PM IST.
- Sat and Sun Fixed Offs.
- Pickup and drop provided from office.
Correspondence and Communication:
- Manage the boss email inbox, prioritizing and responding to correspondence as appropriate.
- Draft professional emails, letters, and documents as required.
- Facilitate seamless communication between the boss and various teams or stakeholders.
Event and Activity Coordination:
- Plan and organize events, meetings, and conferences for the boss office.
- Manage all event logistics, guest lists, and associated administrative tasks.
Ad-Hoc Support:
- Undertake special projects and research initiatives as directed by the boss.
- Provide assistance in preparing reports, data analysis, and presentations as needed.
Regards,
HR Team
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