BDI Group (India)
Website:
bdi-group.org
Job details:
Location: Chembur, Mumbai
Role: Front Desk Administrative
Working Days & Timings: Monday – Saturday (2nd & 4th Saturdays WFH) | 10 AM – 7PM
Experience- 1-2 Years
Key Responsibilities:
1. Office Operations & Staff Supervision
- Manage and supervise office support staff to ensure smooth and efficient day-to-day operations.
- Oversee front-desk activities, welcoming visitors, handling incoming calls, and directing inquiries to the appropriate personnel in a professional manner.
2. Inventory & Supplies Management
- Maintain stationery inventory and stock records, including monitoring stock levels and arranging replenishment as required.
- Oversee pantry operations, including managing supplies, ensuring cleanliness, and coordinating effectively with pantry staff.
3. Vendor & Facility Management
- Coordinate with vendors and service providers for office-related requirements, services, and supplies, ensuring competitive pricing and timely service delivery.
- Monitor housekeeping activities and ensure that high standards of cleanliness and hygiene are consistently maintained throughout the office premises.
- Manage meeting and conference rooms, including ensuring proper setup, cleanliness, and the availability of required technical and physical facilities.
4. Administrative & Financial Coordination
- Handle and process bills and invoices, ensuring proper documentation, verification, and timely submission for payment processing.
- Manage petty cash transactions, maintain accurate records, and ensure proper supporting documents and receipts are available for all expenses.
5.Executive Assistant to Directors – Key Responsibilities
- Calendar management: Own the Directors' schedules, prioritise meetings, and resolve conflicts.
- Travel management: Plan and book domestic and international travel, accommodation, and itineraries.
- Meeting coordination: Prepare agendas and briefing notes, take minutes, and track action items to closure.
- Correspondence and documentation: Draft emails, reports, and presentations, and handle confidential information with discretion.
- Stakeholder liaison: Act as the point of contact between the Directors, internal teams, and external partners.
Qualifications & Skills
- High school diploma or equivalent; a Bachelor’s degree in Business Administration or a related field is a plus.
- Proven experience working as a Receptionist, Office Assistant, or in a similar administrative role. Exceptional verbal and written communication skills.
- Strong organizational, multitasking, and time-management abilities.
- Proficiency in MS Office (Word, Excel, Outlook) and basic office equipment handling.
- Basic financial acumen for handling invoices and petty cash.
- Professional demeanour with a strong customer-service orientation.
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