Vallath Education
Website:
vallath.in
Job details:
Reports To: Founder / Managing Director, Vallath Education Group (MD)
Location: On-site, Vallath Education Group
Employment Type: Full-time
Function: Executive Office / Executive Support
Primary Focus: Priority management, coordination, communication and follow-through
Potential Career Trajectory: Chief of Staff in 3–5 years
Role Purpose
The Executive Assistant will support the Managing Director in managing her priorities, schedule,
information and stakeholder coordination — ensuring discussions, decisions and commitments are translated into clear actions, assigned, followed up and brought to closure. The EA acts as a reliable coordination point between the MD and internal teams, faculty and external stakeholders, keeping her prepared and focused on high-priority matters while reducing routine follow-up.
Key Responsibilities
1. Executive & Calendar Support
• Manage the MD’s calendar, scheduling, rescheduling and conflicts
• Maintain visibility of meetings, appointments and deadlines; send timely reminders
• Coordinate professional/personal appointments and communication on her behalf
• Ensure schedule changes reach relevant stakeholders promptly
2. Priority & Follow-through Management
• Track priorities, pending decisions and action items via an up-to-date tracker (task, owner,
deadline, status)
• Follow up proactively with stakeholders; identify delays or blockers early
• Escalate matters needing the MD’s attention
• Drive items through to closure, not just tracking
3. Meeting & Information Support
• Prepare the MD for meetings (documents, background info, prior action items)
• Attend meetings as needed to capture notes, decisions and action points
• Circulate follow-ups and assign ownership
• Prepare briefing notes/summaries when required
4. Internal Coordination
• Act as coordination point between the MD and vertical heads/functional leads
• Coordinate cross-team meetings, reviews and follow-ups
• Collect requested updates/documents; work closely with Operations on scheduling
• Ensure the MD’s decisions reach the right owner and are followed through
5. External Stakeholder Coordination
• Coordinate meetings and follow-ups with partners, institutions, agencies, faculty and speakers
• Manage logistics and advance materials
• Follow up on commitments and next steps; maintain a current record of external contacts and
open items
• Serve as a conduit between MD and the fractional CEO engagement, ensuring relevant
communication, priorities, decisions and follow-ups are effectively coordinated• Flag matters needing the MD’s decision with context
6. Documentation & Administrative Support
• Maintain organised records of meetings, actions, decisions and correspondence
• Keep trackers (incl. Notion) current; manage document organisation/version control
• Assist with travel, events and executive logistics
• Handle confidential information with discretion
Expected Outcomes
• Priorities and pending actions are clearly tracked and followed through to closure
• The MD is well-prepared for meetings and decisions
• Stakeholders get timely follow-ups with delays surfaced early
• Scheduling stays accurate and priority-aligned
• The MD spends less time chasing routine actions
• The EA becomes a dependable coordination point that strengthens follow-through without
taking ownership from functional teams
Candidate Profile
Essential
• 4+ years in an EA, operations, executive coordination or admin role
• Strong organisational, time-management and communication skills
• Proven ability to run action trackers to completion
• Comfortable following up firmly with senior stakeholders
• Proactive, detail-oriented, with a high sense of ownership
• Discretion and integrity with confidential/sensitive information
• Proficient with Google Workspace, Notion, Excel or the ability to learn quickly
• Calm and adaptable, with judgement to escalate when needed
Preferred
• Experience supporting a founder, MD, CEO or senior leader
• Cross-team / multi-stakeholder coordination experience
• Exposure to education or multi-vertical / multi-entity organisations
• Experience with external partners, consultants, agencies or institutions
• Experience working in a fast-paced and ambiguous environment
Click on Apply to know more.