Website:
sapatglobal.com
Job details:
Executive Assistant to the Director
Company: Sapat Global Health Pvt. Ltd.
Location: Lower Parel, Mumbai
Experience: Minimum 8-10 years
Qualification: MBA in Finance (Mandatory)
Employment Type: Full-time
Reporting To: Director
1. Job Purpose
We are seeking a highly organized, analytical, and execution-oriented Executive Assistant to the Director with a strong background in project management, financial analysis, business coordination, and executive support.
The candidate will work closely with the Director to drive strategic and operational projects, coordinate with cross-functional teams, monitor business performance, track key deliverables, and ensure timely implementation of management decisions.
The role requires a proactive professional who can independently manage multiple projects, prepare management reports, monitor budgets and timelines, identify execution challenges, and ensure accountability across departments.
2. Key Responsibilities
A. Project Management & Execution
- Plan, coordinate, and monitor multiple projects and strategic initiatives assigned by the Director, ensuring timely execution and completion.
- Develop project plans, timelines, milestones, deliverables, and responsibility matrices in coordination with relevant stakeholders.
- Coordinate with cross-functional teams, including Finance, Sales, Marketing, Operations, HR, Legal, and external consultants.
- Maintain a centralized project tracker covering project status, ownership, deadlines, budgets, dependencies, risks, and pending decisions.
- Conduct regular project review meetings, document decisions, and circulate Minutes of Meetings (MOMs) with clear action items.
- Proactively follow up with stakeholders to ensure accountability and timely closure of pending tasks.
- Identify project delays, bottlenecks, resource constraints, and execution risks; escalate critical issues to the Director with recommendations.
- Monitor project budgets, expenditure, resource utilization, and progress against approved plans.
- Prepare weekly and monthly project status reports highlighting progress, achievements, risks, delays, and next steps.
- Drive the implementation of new business initiatives, product launches, process improvements, and other management-led projects.
B. Financial Analysis & Business Reporting
- Track business performance, revenue, expenses, profitability, and budget-versus-actual variances.
- Monitor project-wise budgets, expenditure, financial commitments, and cost-related deviations.
- Analyse financial and operational data to identify trends, variances, risks, and opportunities for improvement.
- Prepare presentations and financial reports for business reviews and management meetings.
- Support financial planning, forecasting, and data-driven decision-making.
C. Cross-Functional Business Coordination
- Coordinate with department heads to monitor business priorities, operational deliverables, and management decisions.
- Translate management decisions into actionable plans with clear ownership and timelines.
- Maintain a centralized action tracker and follow up on pending deliverables until closure.
- Organize periodic business review meetings and track progress against agreed objectives.
- Support the rollout of new systems, processes, business initiatives, and operational improvements.
- Ensure timely escalation of unresolved issues and provide regular progress updates to the Director.
3. Educational Qualifications
- MBA in Finance – Mandatory.
- Bachelor’s degree in Commerce, Finance, Business Administration, or a related discipline preferred.
- Additional certifications in project management, business analytics, or financial analysis will be an advantage.
4. Experience & Technical Skills
- Minimum 8 years of relevant professional experience in executive assistance, project management, business operations, or management coordination.
- Proven experience in managing multiple projects and coordinating cross-functional teams.
- Strong understanding of financial statements, budgeting, MIS, financial analysis, and business reporting.
- Advanced proficiency in MS Excel, PowerPoint, and Word.
- Experience with project management tools such as MS Project, Jira, Asana, Trello, or equivalent is preferred.
- Strong presentation, documentation, analytical, and reporting skills.
5. Preferred Industry Experience
Experience in the pharmaceutical, healthcare, FMCG, consumer goods, or manufacturing industry will be an added advantage.
6. Ideal Candidate Profile
The ideal candidate will be a proactive, commercially aware, and detail-oriented professional capable of working closely with the Director as a trusted execution partner. The candidate must be comfortable handling strategic projects, financial reporting, senior-level coordination, and confidential assignments while ensuring that business priorities are converted into measurable outcomes.
The role requires a hands-on professional who takes ownership, drives projects independently, follows through on commitments, and ensures timely execution rather than limiting responsibilities to administrative support.
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