Website:
sortafamous.in
Job details:
We are looking for a highly organised, proactive and discreet Executive Assistant to the Founder to join our team in Mumbai. This is a high-trust, hands-on role that goes beyond traditional administrative support. The EA will work closely with the Founder and act as a key coordination point across professional, business and personal requirements.
Key Responsibilities:
1. Manage the Founder’s professional and personal calendar, including meetings, calls, appointments and commitments.
2.Prioritise schedules, identify conflicts and ensure important commitments are not missed.
3.Track tasks, decisions, deadlines and follow-ups and ensure matters are taken through to closure.
4.Coordinate with internal teams.
5.Coordinate with clients, business partners, vendors and other external stakeholders.
6.Support client meetings, pitches, proposals, presentations and business discussions.
7.Assist with business development activities, including tracking leads, prospects, proposals and opportunities.
8.Conduct research on brands, competitors, events, influencers, prospective clients, partnerships and industry trends.
9.Prepare meeting agendas, MoMs, briefing notes, presentations, reports and other business documents.
10.Manage the Founder’s travel arrangements, bookings, appointments and personal logistics.
Coordinate with service providers, vendors and other contacts as required.
11.Maintain organised records and handle sensitive professional and personal information with complete confidentiality.
12.Proactively anticipate requirements, identify potential issues and escalate matters when Founder-level intervention is required.
What We’re Looking For:
5–8 years of relevant experience in Executive Assistance, Founder’s Office, Personal Assistance, Business Coordination or a similar role.
Excellent communication, organisation and time-management skills.
Strong follow-up and task-closure abilities.
Ability to manage multiple priorities in a fast-paced environment.
High attention to detail and strong problem-solving skills.
Mature, discreet and comfortable handling confidential information.
Ability to work independently and use sound judgement while knowing when to seek approval.
Comfortable communicating with senior stakeholders, clients, founders, employees and external partners.
Strong skills in MS Office/Office 365, Excel/Google Sheets, PowerPoint, Teams, Outlook and task-management tools.
Exposure to the Marketing, PR, Advertising or Communications industry would be an advantage.
This role is ideal for someone who takes ownership, anticipates requirements rather than waiting for instructions, follows through on commitments and can bring structure and efficiency to a fast-moving Founder’s office.
Click on Apply to know more.