Medallin Sports & Entertainment
Website:
medallin.com
Job details:
Company: Medallin Sports Pvt. Ltd.
Function: Events / M.I.C.E. / Sports
Location: Gurgaon / Delhi NCR
Experience: 6–10 years
Employment Type: Full-time
About the Role
We are looking for a dynamic and hands-on Events & Experiential Manager who can conceptualize, plan and execute high-quality events across M.I.C.E., sports, corporate events, brand activations and experiential marketing.
The ideal candidate should be equally comfortable taking a client brief and developing a concept, preparing an execution plan and budget, managing vendors and production, and being on-ground to deliver the event.
A strong vendor ecosystem across India and international markets is essential for this role, particularly across fabrication, production, AV, entertainment, décor, logistics and experiential requirements.
Key Responsibilities1. Event Conceptualization & Ideation
- Understand client briefs, objectives, target audiences and budgets.
- Develop innovative event concepts, themes, experiences and formats.
- Conceptualize events across M.I.C.E., sports, corporate, entertainment and brand activation platforms.
- Develop event flow, participant/audience journeys and experiential elements.
- Create initial concepts, presentations, proposals and pitch decks in collaboration with the internal team.
- Identify opportunities to integrate brands, sponsors and partners into events.
2. Event Planning & Project Management
- Take complete ownership of events from briefing to execution and closure.
- Develop detailed event plans, timelines, production schedules and checklists.
- Coordinate with internal teams, clients, venues, partners and vendors.
- Prepare and manage event budgets, estimates, quotations and purchase requirements.
- Ensure projects are delivered within agreed budgets, timelines and quality standards.
- Identify potential operational risks and develop contingency plans.
3. Production & On-Ground Execution
- Lead end-to-end production and execution of events.
- Manage fabrication, branding, set-ups, stage, décor, AV, lighting, sound, structures and other production requirements.
- Conduct venue recce and develop venue-specific execution plans.
- Manage event build-up, rehearsals, event-day operations and dismantling.
- Be hands-on during event days and take ownership of troubleshooting and last-minute requirements.
- Ensure compliance with venue, safety, statutory and operational requirements.
4. Vendor Management & Network Development
- Maintain and continuously expand a strong vendor network across India and international markets.
- Have an existing network of reliable fabricators, production houses, AV companies, event agencies, decorators, logistics partners, manpower agencies, entertainment suppliers and experiential vendors.
- Source, evaluate and negotiate with vendors based on quality, capability, timelines and commercial viability.
- Develop multiple vendor options for key requirements to ensure competitive pricing and execution flexibility.
- Conduct vendor audits and maintain a database of preferred vendors.
- Build long-term strategic relationships with vendors across major Indian cities and key international markets.
5. M.I.C.E. & Corporate Events
- Plan and execute conferences, corporate offsites, incentive programmes, exhibitions, gala dinners, award nights, launches and other M.I.C.E. programmes.
- Work closely with travel, hospitality, production and destination partners.
- Manage event logistics and experiential requirements for domestic and international programmes.
- Develop destination-specific event concepts and experiences.
6. Sports Events & Properties
- Support and manage execution of sports events, leagues, tournaments and sports IPs.
- Understand sports event requirements including venue operations, athlete/player requirements, spectator experience, branding and production.
- Develop fan engagement zones, sponsor activations and experiential elements.
- Coordinate with sporting bodies, teams, athletes, venues, broadcasters and other stakeholders where required.
- Support development and execution of new sports IPs and event formats.
7. Client & Stakeholder Management
- Act as the key point of contact for assigned projects.
- Understand client expectations and translate them into executable event solutions.
- Present concepts, budgets and execution plans to clients.
- Maintain strong relationships with clients and partners.
- Manage multiple stakeholders and ensure timely communication and approvals.
8. Commercial & Financial Management
- Prepare project budgets, BOQs and vendor comparisons.
- Negotiate commercial terms with vendors and service providers.
- Monitor project profitability and cost efficiencies.
- Track project expenses against approved budgets.
- Ensure timely vendor closures, documentation and project financial reconciliation.
- Identify opportunities for cost optimization without compromising event quality.
Required Skills & Competencies
- Strong event conceptualization and creative thinking.
- Excellent project management and execution capabilities.
- Strong understanding of event production and fabrication.
- Excellent vendor management and negotiation skills.
- Strong knowledge of M.I.C.E. and sports event ecosystems.
- Ability to manage multiple projects simultaneously.
- Strong client-facing and presentation skills.
- Commercial acumen and budget management skills.
- Excellent communication and interpersonal skills.
- Ability to work under pressure and manage tight timelines.
- Strong problem-solving and crisis-management capabilities.
- Willingness to travel extensively across India and internationally.
- Hands-on approach to event execution.
Essential Requirement – Vendor Network
The candidate should preferably have an established vendor network across India and/or international markets, including:
- Fabricators
- Event production companies
- AV and technical production
- Stage and set designers
- Décor and theming vendors
- Branding and signage vendors
- Exhibition / stall fabricators
- Logistics and transportation
- Manpower agencies
- Entertainment and artist management
- Event technology
- Sports event infrastructure
- Hospitality and destination partners
Candidates with an established and demonstrable vendor ecosystem will be strongly preferred.
Preferred Experience
Candidates who have worked on a combination of the following will be preferred:
- Corporate M.I.C.E.
- Sports events and leagues
- Brand activations
- Experiential marketing
- Conferences and exhibitions
- Corporate offsites and incentive travel
- Sports hospitality
- Large-scale public events
- International events
- Event IP conceptualization and execution
Qualifications
- Graduate / Postgraduate in Event Management, Hospitality, Marketing, Mass Communication, Business Management or a related discipline.
- 6–10 years of relevant experience in event management, M.I.C.E., experiential marketing or sports events.
What We Are Looking For
We are looking for someone who is not just an event executor, but an individual who can:
Understand the brief → Create the concept → Build the budget → Source the right partners → Manage production → Execute on-ground → Deliver the experience.
The candidate should have the ownership mindset to take an event from a blank page to a successful execution.
Click on Apply to know more.
