Nobel Hygiene Pvt. Ltd.
Website:
nobelhygiene.com
Job details:
Job description
Role Purpose
To manage end-to-end plant administration, contract labour operations, statutory compliance coordination, employee relations, and industrial relations activities to ensure smooth plant operations, legal compliance, and a healthy work environment.
Key Responsibilities
1. Plant Administration
- Ensure overall housekeeping and hygiene standards across the plant premises.
- Manage canteen operations and ensure quality, hygiene, and employee satisfaction.
- Coordinate employee transportation and vendor management.
- Arrange hotel bookings and travel logistics for visitors, auditors, and employees.
- Coordinate plant engagement activities, sports events, celebrations, and welfare initiatives.
- Monitor administration vendors and ensure adherence to service level agreements.
- Ensure timely resolution of administration-related employee concerns.
2. Contract Labour Management
- Track daily contractual manpower deployment across departments.
- Coordinate manpower allocation, adjustment, and reshuffling based on production requirements.
- Conduct daily meetings with contractor supervisors for manpower planning and issue resolution.
- Verify contractor attendance, deployment records, and productivity reports.
- Scrutinize contractor bills before processing for payment.
- Monitor contractor statutory compliance documents including:
- PF
- ESIC
- Bonus
- Wage Registers
- Labour Licences
- Insurance
- Ensure contractors comply with all statutory and company requirements.
3. Statutory Compliance & Government Portal Management
Manage and coordinate statutory filings, renewals, and compliance through various government portals, including:
- DISH (Directorate of Industrial Safety & Health)
- Labour Department Portals
- Employment Exchange
- Provident Fund (PF)
- Employee State Insurance Corporation (ESIC)
Responsibilities include:
- Maintaining statutory records and registers.
- Coordinating inspections by government authorities.
- Timely submission of returns and statutory reports.
- Supporting licence renewals and regulatory documentation.
- Maintaining compliance trackers and audit readiness.
4. Employee Relations
- Handle day-to-day employee grievances and workplace concerns.
- Support disciplinary actions in accordance with company policies.
- Coordinate domestic enquiries and disciplinary proceedings.
- Prepare documentation related to misconduct, warning letters, show-cause notices, suspension letters, and enquiry proceedings.
- Liaise with internal stakeholders to ensure timely closure of employee issues.
- Maintain positive employee relations through effective communication and grievance handling.
5. Industrial Relations (IR)
- Support management in maintaining cordial industrial relations.
- Coordinate and attend meetings with internal union representatives.
- Assist in negotiations and discussions with union representatives.
- Maintain records of union meetings and action points.
- Coordinate implementation of settlements and agreed action items.
- Assist during labour inspections and statutory audits.
- Support management in handling labour-related disputes and industrial issues.
6. Documentation & Reporting
- Maintain MIS related to administration, contract labour, and statutory compliance.
- Prepare daily, weekly, and monthly manpower reports.
- Maintain employee and contractor records.
- Generate reports for management review.
- Ensure proper filing and documentation of statutory and IR records.
Qualification
- Graduate in any discipline
- MBA/MSW/PGDM in Human Resources or Labour Welfare preferred
- Knowledge of Labour Laws and Factory Administration will be an added advantage.
Key Performance Indicators (KPIs)
- 100% statutory compliance within timelines.
- Timely contractor bill verification and processing.
- Effective contract manpower deployment with minimum shortages.
- Housekeeping, canteen, and transport service quality.
- Timely closure of employee grievances.
- Successful coordination of domestic enquiries and disciplinary proceedings.
- Positive industrial relations and effective union coordination.
- Zero major compliance observations during audits and inspections.
- Timely submission of statutory returns and maintenance of records.
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