Smart Build
Website:
smartbuildne.com
Job details:
Company Overview:
At Smart Build, we're not just renovating spaces, we're redefining the standard for multifamily and commercial renovations. What began nearly 20 years ago as a small coatings company (Smart Coats) has grown into one of the region’s largest and most respected renovation service providers.
In 2018, we rebranded as Smart Build to reflect our expanded capabilities: from detailed take-offs and precise carpentry to full-scale capital projects. We’ve completed over 200+ units spanning apartment complexes, condominium associations, retail buildings, and office spaces, each with a sharp focus on quality, efficiency, and client satisfaction.
But what really sets us apart isn’t just what we do, it’s how we do it:
- Growth-minded team that values ownership, continuous improvement, and results
- Lean operations that let us move fast without bureaucracy
- Customer-first mindset that drives repeat business and long-term partnerships
- National reach with strong roots in Greater Boston, allowing us to scale without losing our personal touch
We’re in an exciting phase of growth, and we’re building a team that’s ready to scale with us. If you’re someone who wants to make a real impact, be trusted to do great work, and grow your career, not just clock in, we’d love to talk.
Position Overview
Quantity Takeoffs & Cost Development
• Perform accurate quantity takeoffs and measurements using drawings, photos, videos, and field documentation.
• Utilize scaling techniques, historical data, and logical estimating methods when dimensions or information are incomplete.
• Develop labor, material, equipment, and subcontractor cost estimates.
• Validate estimate accuracy through internal review and quality-control processes.
• Maintain organized estimating files, calculations, assumptions, and supporting documentation.
Pricing Strategy & Vendor Coordination
• Source and validate labor, material, and subcontractor pricing through vendor outreach, market research, historical data, and industry resources.
• Solicit, review, compare, and level subcontractor proposals.
• Evaluate pricing for completeness, accuracy, and scope alignment.
• Identify cost-saving opportunities while maintaining project requirements and quality standards.
• Monitor market conditions and pricing trends that may impact project budgets.
Scope Development & Proposal Preparation
• Prepare detailed, client-ready scopes of work and proposal content.
• Develop assumptions, exclusions, qualifications, and clarifications that improve estimate accuracy.
• Customize proposal templates to align with specific project requirements.
• Ensure estimates accurately reflect project scope, sequencing, and construction requirements.
• Support change-order pricing and proposal revisions as needed.
Project Manager Collaboration & Operational Support
• Partner closely with Project Managers to gather missing information, validate assumptions, and improve estimate quality.
• Communicate proactively with field teams to understand project conditions, constraints, and execution requirements.
• Participate in scope reviews, estimate reviews, and project handoff discussions when required.
• Support Project Managers during project execution by answering estimate-related questions and assisting with pricing clarifications.
• Build strong working relationships with subcontractors, vendors, Project Managers, and internal stakeholders.
Risk Management & Quality Assurance
• Identify estimating risks related to scope, pricing, labor productivity, logistics, constructability, and project execution.
• Review project documentation for discrepancies, omissions, and inconsistencies.
• Perform final quality-control reviews before estimate submission.
• Escalate concerns, assumptions, and potential budget impacts proactively.
• Contribute to lessons-learned reviews and continuous improvement initiatives.
Communication & Team Collaboration
• Communicate professionally and effectively with U.S.-based Project Managers, vendors, subcontractors, and stakeholders.
• Maintain responsiveness across email, phone, messaging platforms, and project management systems.
• Present estimating assumptions and recommendations clearly and confidently.
• Demonstrate accountability, ownership, and follow-through in all responsibilities.
Post-Award Support
• Assist with procurement planning, material sourcing, and vendor coordination after project award.
• Support change-order pricing, budget updates, and estimate clarifications throughout the project lifecycle.
• Participate in project reviews and lessons-learned discussions to improve future estimating performance.
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