VRecruitFirst
Website:
vrecruitfirst.com
Job details:
Job Description :
Job Summary
We are looking for an experienced and proactive Virtual Assistant to support Australian Buyer's Agents, Real Estate Agents, and Conveyancers with administrative, transaction coordination, CRM management, and client communication activities.
The ideal candidate must have strong Australian Real Estate / Property industry experience, excellent organizational skills, and the ability to manage multiple property transactions and client files while meeting strict deadlines.
Key Responsibilities
Real Estate & Administrative Support
- Provide day-to-day administrative support to Buyer's Agents, Real Estate Agents, and Conveyancers.
- Manage and update CRM records, property listings, client information, and transaction files.
- Coordinate property inspections, appointments, meetings, and settlement timelines.
- Maintain accurate digital records and property documentation.
- Assist with data entry, reporting, and general administrative activities.
Property Transaction Coordination
- Support property transactions from listing/purchase through settlement.
- Prepare and manage contracts, disclosure documents, and compliance paperwork.
- Track transaction milestones and ensure deadlines are met.
- Follow up on outstanding documents, approvals, and action items.
- Coordinate with clients, solicitors, conveyancers, banks, agents, and other stakeholders.
Client Communication
- Handle email correspondence and general client communication.
- Provide timely updates regarding property transactions and requirements.
- Coordinate with stakeholders to resolve documentation and transaction-related queries.
- Maintain professional and responsive communication with Australian clients.
CRM & Systems Management
- Maintain accurate records in CRM and transaction management platforms.
- Work with platforms such as AgentBox, VaultRE, REI Forms, PEXA, or similar systems.
- Manage calendars, appointments, meetings, and shared inboxes.
- Maintain organized client and transaction files.
Required Skills & Competencies
- 3+ years of experience as a Virtual Assistant supporting Australian Real Estate, Buyer's Agency, or Conveyancing businesses.
- Australian Real Estate / Property industry experience is mandatory.
- Strong understanding of the Australian property transaction lifecycle.
- Experience with CRM and transaction management platforms.
- Good written and verbal English communication skills.
- Strong organizational and time-management skills.
- Ability to manage multiple client files simultaneously.
- Proficiency in MS Office and Google Workspace.
- Good knowledge of calendar, scheduling, email, and document-management tools.
- Strong attention to detail and follow-up skills.
- Ability to work independently and meet strict deadlines.
Preferred Candidate Profile
The ideal candidate should be:
- Experienced in supporting Australian property professionals.
- Highly organized and detail-oriented.
- Proactive in following up on pending tasks and documentation.
- Confident in communicating with Australian clients and stakeholders.
- Comfortable handling multiple property transactions simultaneously.
- Able to work independently in a remote environment.
- Professional, reliable, and client-focused.
- Hindi/Gujarati language skills will be an added advantage.
Experience : 3 - 4
Timing : Remote
Working Shift : Day Shift (Onsite)
Job Type : Full Time
Category : Australian Taxation
Salary : Best in industry
Skills : Excellent Communication
Keywords : Australian Real Estate, Property Management, Buyer's Agency, Real Estate Administration,
Interested candidates kindly share your resume on hireforce@vrecruitfirst.com or WhatsApp on 9898297925
Click on Apply to know more.