About the role
About the role:
The AP Specialist owns accounts payable, card spend, and cash accounting for a multi-entity SaaS company. The role processes vendor bills and card activity, posts and reconciles bank activity, applies customer payments, and delivers these tasks on time during the first week of each month-end close.
The AP Specialist works in Airbase, NetSuite, and Orb, tracks close tasks in a shared close calendar, and partners with the Accounting team, budget owners, and vendors.
Reports to: Controller
Responsibilities
Accounts payable
• Process vendor bills end to end: intake, review against POs and contracts, GL and department coding, and routing for approval
• Validate vendor setup, tax forms, and banking details, and keep the vendor master clean
• Resolve vendor inquiries, duplicate bills, and payment exceptions
Card spend
• Code virtual and corporate card transactions to the correct GL account, department, and entity, and post them on schedule each close
• Chase missing receipts and memos from cardholders and enforce spend policy
• Reconcile card, expense, and spend-platform clearing accounts
Cash and bank accounting
• Post all bank transactions to the general ledger across US and international entities
• Prepare monthly bank reconciliations across multiple banks and currencies, investigating and clearing reconciling items
• Apply intercompany payments and prepare intercompany funding requests
• Identify customer payments in bank activity and apply them to the correct invoices in the billing system
Month-end close and audit
• Complete assigned close tasks and balance sheet reconciliations by their workday deadlines, with support attached for review
• Maintain employee records in the ERP
• Support PBC requests for the annual audit
Required experience
• 2–4 years of accounts payable or general accounting experience, ideally at a SaaS or tech company
• Hands-on experience with a spend management platform (Airbase, Ramp, Brex, or similar) and NetSuite
• Experience preparing bank reconciliations across multiple entities, banks, and currencies
• Solid understanding of accrual accounting, intercompany, and the month-end close
• Able to hit close deadlines consistently and flag blockers early
• Clear written communication with vendors, cardholders, and the accounting team
Nice to have
• Multi-entity experience across US and international subsidiaries
• Experience with Orb or another billing system for cash application
• Familiarity with 1099 and international vendor tax forms
• Experience supporting an external audit
Tools you'll use
Tool
What you'll use it for
Airbase
AP bills, approvals, virtual card coding
NetSuite
GL posting, bank transactions, bank reconciliations
Orb
Applying enterprise customer payments to invoices
Google Workspace / Excel
Reconciliation support and analysis
Slack and Notion
Working with budget owners and tracking close tasks
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