Komax Corporation
Website:
komaxgroup.com
Job details:
About the Company
The Komax Group is a pioneer and global market leader in automated wire processing. As a Swiss-based multinational organisation, we develop and manufacture serial production machines, customer-specific systems, quality assurance modules, test systems, networking solutions, and services for a wide range of industries.
With over 50 companies, 3,500 employees across five continents, and a worldwide sales and service network, Komax offers innovative solutions and excellent career growth opportunities.
Role Objective
The Sr. Executive – HR & Admin will be responsible for ensuring efficient HR operations, payroll coordination, employee welfare initiatives, statutory compliance, and HR administration while supporting a positive employee experience and organisational effectiveness.
Location: Info City 2 , Gurgaon, Haryana (relocating to Sector 11, Manesar from January 2027)
Key Responsibilities
HR Operations & Policy Implementation
- Support implementation of HR policies, SOPs, and internal processes.
- Maintain employee records and ensure complete documentation throughout the employee lifecycle (joining, confirmation, transfers, and separation).
- Assist in day-to-day HR operational activities and process improvements.
Recruitment, Onboarding & Induction
- Support end-to-end recruitment activities for technical, support positions.
- Coordinate recruitment campaigns, campus hiring initiatives, social sourcing, and vendor management.
- Manage onboarding documentation, joining kits, induction schedules, and employee records.
- Maintain induction feedback and probation tracking records.
Payroll, Attendance & Leave Management
- Coordinate payroll inputs and employee data updates.
- Support employee queries related to attendance, leave, and payroll processes.
Training & Development
- Maintain training records, attendance registers, and training matrices as per QMS requirements.
- Coordinate compliance, behavioural, and technical training programmes.
- Ensure training documentation is audit-ready and updated regularly.
- Support learning and development initiatives as required.
Compliance & Record Maintenance
- Assist in maintaining statutory compliance records relating to PF, ESI, Bonus, Labour Welfare Fund, and other applicable regulations.
- Coordinate with external consultants and government authorities as required.
- Support preparation and submission of statutory and annual HR-related returns.
- Maintain employee documentation in compliance with legal and organisational requirements.
Audit Support & Documentation
- Support internal and external audits through documentation preparation and record management.
- Ensure availability of training records, compliance registers, employee files, and manpower documentation.
- Maintain pest control and facility-related documentation in accordance with audit and quality requirements.
- Track corrective actions and closure of audit observations.
Employee Welfare & Engagement
- Coordinate employee welfare initiatives and engagement activities.
- Support implementation of wellness and employee experience programmes.
- Assist in organising employee communication and cultural engagement activities.
Administration & Facilities Management
- Support office administration activities and ensure smooth day-to-day operations
- Coordinate facility management, vendor services, housekeeping, security, transport, and employee amenities
- Manage office assets, access cards, stationery, and workplace infrastructure records
- Maintain facility-related documentation, including pest control, safety, and audit compliance records
Job Specifications
Education
- Master's Degree in Human Resources, Business Administration, or a related field.
Experience
- 3 to 5 years of experience in HR Operations, Payroll Administration, Compliance, and Employee Welfare.
Skills & Competencies
- Experience with KEKA platforms and payroll coordination.
- Good analytical and numerical skills with strong attention to detail.
- Excellent communication and stakeholder management abilities.
- High level of integrity and confidentiality.
- Strong organisational and multitasking capabilities.
- Good verbal and written English communication skills.
Key Stakeholders
Internal
- Employees
- HR Business Partners
- HR Centres of Expertise (COEs)
- Finance Team
- IT Team
- Functional Managers
External
- Government Authorities
- Statutory Consultants
- Recruitment Partners
- Third-party Vendors and Service Providers
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