Qualicentric
Website:
qualicentric.com
Job details:
ABOUT THE ROLE
The SME/AM/Manager will play a key role in finance operations by overseeing the full-cycle accounts payable process and ensuring accuracy, timeliness, and compliance in all AP activities. This role requires exceptional attention to detail, ownership of outcomes, and the ability to balance independent work with cross-functional collaboration. You will need to be responsive, solutions-oriented, and bring a get-it-done attitude to resolving complex vendor and invoice issues while maintaining strong working relationships.
Success in this role also requires a proactive mindset toward problem-solving, a desire for continual professional development, and the ability to thrive in a fast-paced, growth-oriented environment. Beyond day-to-day AP execution, you will support process improvements, reporting, and initiatives that enhance efficiency and financial accuracy within the organization.
WHAT YOU WILL DO
1. Accounts Payable Oversight & Vendor Management
- Become subject matter expert on AP+ (Our AI Enabled AP Processing Solution).
- Lead the accounts payable function, ensuring accuracy, timeliness, and compliance with company policies.
- Execute vendor account management, including onboarding, reconciliations, and resolution of escalated issues.
- Monitor vendor aging reports and ensure payments are processed according to terms.
- Serve as primary point of contact for complex vendor inquiries and escalations.
- Develop and maintain strong vendor relationships to support company operations and cost-effectiveness.
2. Invoice Processing & Payment Execution
- Review and approve high-volume invoices, purchase orders, and expense reports for accuracy and compliance ensure proper 3-way match
- Execute payment processing runs, including ACH, checks, and wire transfers, ensuring proper authorization and controls.
- Identify and resolve discrepancies in invoices or payment requests, coordinating with internal stakeholders.
- Support accurate and timely month-end closing activities related to AP.
3. Process Improvement & Reporting
- Work on the development and implementation of improved AP processes, policies, and internal controls.
- Support preparation of financial reports and provide AP-related insights to management.
- Collaborate with Finance and Operations to streamline workflows and improve vendor and expense management.
- Support audit preparation by ensuring proper documentation, reconciliations, and compliance.
WHAT YOU BRING
- Minimum 8 years of progressive accounts payable experience(at least 5+ years as Senior AP or supervisor), preferably in a manufacturing or construction environment.
- Strong knowledge of accounts payable processes, ERP systems, and financial controls.
- Intermediate Excel (VLOOKUP, INDEX-MATCH, Pivot Tables, Data Cleaning/Analysis).
- Exceptional attention to detail, accuracy, and organizational skills.
- Strong communication and interpersonal abilities, with a customer service mindset.
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