Imarticus Learning
Website:
imarticus.org
Job details:
Senior Payroll Manager
About Imarticus
Imarticus Learning Pvt Ltd is a professional education and training company focused on developing future-ready talent for the financial services, analytics, technology, and business domains. The organization partners with industry experts and leading institutions to design career-oriented programs that blend classroom learning with practical application. With a strong presence across India, Imarticus Learning offers immersive training, career support, and continuous upskilling opportunities. The company values integrity, innovation, and learner success, creating a collaborative and growth-oriented work environment.
Role Description
The Senior Payroll Manager will be responsible for managing and overseeing the **complete payroll function for Imarticus Learning and its group entities**, ensuring accurate, timely, and compliant payroll processing across locations and employee categories.
The role will have end-to-end ownership of the payroll lifecycle, including **payroll integration, payroll processing, salary structures, statutory compliance, taxation, Form 16, payroll reconciliations, audits, reporting, and payroll system/process improvements**.
The individual will work closely with HR, Finance, Accounts, Business teams, external payroll vendors, tax consultants, and statutory authorities** to ensure seamless payroll operations and timely resolution of payroll-related matters.
Key Responsibilities
* Own and manage the end-to-end payroll processing for Imarticus Learning and its group entities, covering the complete monthly payroll cycle.
* Lead payroll integration and implementation, including integration of HRMS, attendance, leave, payroll, finance, and other relevant systems.
* Manage payroll migration, system configuration, testing, UAT, parallel runs, and reconciliation during new payroll system implementations or integrations.
* Ensure accurate processing of salary, incentives, bonuses, variable pay, deductions, reimbursements, arrears, full & final settlements, and other payroll components.
* Review and validate payroll inputs such as attendance, leave, new joiners, exits, salary revisions, promotions, incentives, and employee master data.
* Ensure accurate computation and compliance of TDS, income tax, professional tax, PF, ESIC, labour welfare fund, gratuity, and other applicable statutory deductions/contributions.
* Take complete ownership of employee income tax and payroll tax processes, including tax declarations, investment proofs, tax calculations, tax projections, and year-end tax reconciliation.
* Manage the complete Form 16 process, including validation of payroll tax data, coordination with tax consultants/vendors, generation/distribution of Form 16, and resolution of employee queries.
* Ensure timely and accurate preparation and filing of applicable statutory returns and payroll-related regulatory reports.
* Handle full and final settlements, including leave encashment, notice pay recovery, gratuity where applicable, deductions, and tax implications.
* Perform monthly payroll reconciliations between payroll, HRMS, bank statements, general ledger, accounting records, and statutory payments.
* Prepare and review payroll MIS, variance reports, headcount reports, salary cost reports, statutory reports, and management dashboards.
* Coordinate with Finance and Accounts for payroll accounting, salary funding, journal entries, provisions, payroll-related accruals, and reconciliations.
* Manage payroll audits and provide required payroll records, reports, reconciliations, and supporting documentation.
* Ensure payroll data is accurate, confidential, secure, and maintained in accordance with company policies and applicable regulations.
* Act as the primary point of contact for complex payroll, taxation, statutory, and employee compensation queries.
* Manage and coordinate with external payroll vendors, consultants, tax advisors, and statutory agencies.
* Identify payroll process gaps and drive automation, standardization, integration, and continuous process improvements.
* Develop and maintain payroll SOPs, process documentation, payroll calendars, controls, and checklists.
* Establish strong payroll controls to minimize errors, ensure data integrity, and improve payroll turnaround time.
* Lead, mentor, and supervise payroll team members, providing guidance on complex payroll and compliance matters.
* Stay updated with changes in income tax laws, labour laws, payroll regulations, and statutory requirements and ensure timely implementation within the organization.
Qualifications & Experience
* Bachelor’s degree in Commerce, Finance, Accounting, HR, or a related field. CA/CA Inter, MBA Finance/HR, or relevant payroll/tax certifications will be an advantage.
8+ years of relevant experience in payroll management, preferably handling payroll for medium to large employee populations.
* Strong hands-on experience in managing end-to-end payroll for multiple entities and locations.
* Proven experience in payroll system implementation, integration, migration, and automation.
* Strong knowledge of Indian payroll, income tax, TDS, PF, ESIC, Professional Tax, Labour Welfare Fund, gratuity, and other applicable statutory compliances.
* Excellent understanding of Form 16, Form 12BA, TDS returns, tax calculations, investment declarations, and year-end payroll taxation processes.
* Experience in managing payroll for multiple legal entities, preferably in a fast-paced organization.
* Strong expertise in payroll reconciliation, variance analysis, audit support, and payroll accounting.
* Advanced proficiency in MS Excel, including Pivot Tables, VLOOKUP/XLOOKUP, SUMIFS, data validation, reconciliation, and payroll analysis.
* Hands-on experience with HRMS/payroll systems and payroll integrations; exposure to APIs, file-based integrations, or automated payroll interfaces will be an advantage.
* Strong analytical and problem-solving skills with exceptional attention to detail.
* Excellent stakeholder management and communication skills, with the ability to work effectively with HR, Finance, Accounts, leadership, vendors, and employees.
* Ability to handle confidential employee and compensation data with a high degree of integrity and discretion.
* Prior experience in a senior payroll or payroll leadership role, with demonstrated ability to manage teams and independently own the payroll function.
Key Competencies
End-to-End Payroll | Payroll Integration & Implementation | Indian Payroll & Taxation | TDS & Form 16 | Statutory Compliance | Multi-Entity Payroll | Payroll Reconciliation | Payroll Accounting | HRMS/Payroll Systems | Process Automation | Audit & Controls | Team Leadership | Stakeholder Management
Click on Apply to know more.
_1584016929777.png){kind=logo}