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Job details:
Job Titles
Procurement Buyer
Department
Procurement / Supply Chain
Reports To
Head Procurement
Location
Bangalore, India (work from office)
Employment Type
Full-time, work from office — 5 days a week, with occasional Saturday working as per business requirement
Project Scope
Hotel construction project (Bangalore); facilities operations for the existing SLK Greenpark premises (7 acres, Bangalore); and hydroponics project procurement (Maldives), managed remotely from Bangalore
Job Purpose
The Procurement Buyer will manage end-to-end, day-to-day purchasing across three linked areas, all handled from Bangalore: a hotel construction project, ongoing facilities operations for the existing SLK Greenpark premises (400,000 sq. ft.), and purchasing for a hydroponics (agri-tech) project in the Maldives, which is managed remotely with no travel required. The role also covers software/IT procurement for the organisation. This is a hands-on, generalist, fully office-based procurement role requiring someone comfortable running operational buying across very different categories — construction, facilities, IT, and specialised agri-tech — and coordinating remotely with the on-ground team and vendors in the Maldives.
Key Responsibilities
1. Hotel Construction Project Procurement – Bangalore
- Source, evaluate, and purchase construction materials, MEP equipment, finishes, fixtures, furniture and equipment (FF&E) for the Bangalore hotel construction project.
- Obtain and compare quotations, Price Benchmarking, negotiate pricing, payment terms, and delivery schedules with contractors, suppliers, and manufacturers.
- Raise and track purchase orders (POs) against approved BOQs / material take-offs provided by site engineers and quantity surveyors.
- Coordinate delivery schedules with the construction programme to prevent site delays and material shortages.
- Coordinate with PMC.
- Maintain vendor and subcontractor records, track contract compliance, warranties, and defect-liability terms.
2. Facilities Operations Procurement – SLK Greenpark (400,000 sq. ft. Existing Premises, Bangalore)
- Handle recurring day-to-day procurement to run the existing 400,000 sq. ft. SLK Greenpark premises: consumables, MEP spares, housekeeping and pantry supplies, pest control, security and safety equipment.
- Manage annual maintenance contracts (AMCs) and service agreements for building systems, plant, and equipment.
- Source and manage vendors for outsourced facility services such as cleaning, landscaping, waste management, pest control, and security.
- Maintain minimum stock levels for critical facilities and operational consumables, and ensure timely replenishment across the premises.
3. Software & IT Procurement
- Procure and renewal of software licences, SaaS subscriptions, hardware, and IT equipment for the construction project, SLK Greenpark facility, and the Maldives operation.
- Liaise with IT/end users to confirm specifications, evaluate vendors, and negotiate licensing terms and renewal cycles.
- Track software licence renewals, subscription costs, and compliance to avoid lapses or unauthorised usage.
4. Hydroponics Project Procurement – Maldives (Managed Remotely from Bangalore)
- Source specialised hydroponics/agri-tech equipment, growing systems, nutrients, seeds, greenhouse structures, and climate-control components, coordinating entirely from Bangalore with no travel to the Maldives required.
- Work closely, over calls/email/video, with the agronomy/hydroponics technical team on the ground in the Maldives to translate technical specifications into purchase requirements.
- Manage import compliance for agricultural and horticultural goods, including biosecurity, quarantine, and customs requirements specific to the Maldives, working with local clearing agents/freight partners.
- Identify reliable international and regional suppliers for niche hydroponics inputs where local sourcing is not viable, and track shipments through to delivery on-site.
5. General Procurement Operations
- Run RFQ/RFP processes, prepare comparative statements, and recommend vendor selection for management approval.
- Negotiate pricing, credit terms, and contracts across all categories to optimise cost and cash flow.
- Track procurement budgets by category and report variances, savings, and forecast spend to the Procurement Head.
- Maintain an accurate, up-to-date vendor database and conduct periodic vendor performance evaluations.
- Ensure all purchasing activity complies with company procurement policy, approval matrices, and applicable Indian and Maldivian import/customs regulations.
- Coordinate with finance on payment processing, letters of credit, and import duty settlements.
- Prepare regular procurement status reports, open-PO trackers, and category spend summaries for Procurement Head.
6. Audit & Cross-Department Coordination
- Handle internal and external procurement audits — maintain audit-ready documentation for POs, vendor contracts, approvals, and payment records across all categories.
- Respond to audit queries, track observations to closure, and implement corrective actions/process improvements arising from audit findings.
- Ensure procurement records and approval trails meet company policy and statutory audit requirements at all times, not just during audit cycles.
- Coordinate daily with Finance on budgets, payment terms, invoice matching, and vendor payments.
- Coordinate with Legal on vendor contracts, NDAs, terms and conditions, and contract renewals/amendments.
- Coordinate with IT on software/hardware specifications, licensing needs, and vendor onboarding for technology purchases.
- Coordinate with Facilities on day-to-day purchase requisitions, stock levels, AMC renewals, and service vendor performance for the SLK Greenpark premises.
- Act as the single point of contact for procurement matters raised by these departments, ensuring timely closure of requisitions and queries.
Qualifications & Experience
- Master degree in Business Administration, Supply Chain Management, Engineering, or a related field.
- 7-8 years of procurement/buying experience, ideally spanning construction, facilities management, and IT/software purchasing.
- Demonstrated experience purchasing across multiple categories (construction materials, IT/software, FM supplies, or specialised/agri equipment) is strongly preferred.
- Experience managing vendors/purchases remotely for a site or project outside the base location is an advantage.
- Working knowledge of import/export procedures, customs clearance, and shipping/freight coordination (for the Maldives hydroponics purchases).
- Hands-on proficiency in Zoho (ERP/procurement modules) and advanced MS Excel.
- Prior exposure to procurement audits (internal or external) and maintaining audit-ready documentation.
Skills & Competencies
- Strong negotiation and vendor management skills across diverse supplier categories.
- Contract review and management capability.
- Budgeting, cost control, and spend analysis.
- Ability to manage multiple, unrelated procurement streams simultaneously under project timelines.
- Clear written and verbal communication in English and Kannada.
- Strong organisational skills, attention to detail, and follow-through on open orders.
- Comfortable coordinating remotely with an off-site team and vendors (Maldives) without on-site travel.
- Strong cross-functional coordination skills — able to work daily with Finance, Legal, IT, and Facilities teams to keep procurement moving.
- Meticulous record-keeping and documentation discipline to support audit readiness at all times.
- Working knowledge of construction materials, facility management, or horticultural/hydroponics inputs is a plus.
Key Performance Indicators (KPIs)
- On-time delivery rate for construction materials against project schedule.
- Cost savings achieved versus approved procurement budget.
- PO cycle time from requisition to delivery.
- Vendor compliance and performance scores.
- Zero critical stock-outs for facilities and hydroponics operational supplies.
- Software licence renewal accuracy and zero compliance lapses.
- Audit observations closed within agreed timelines, with zero repeat findings.
- Turnaround time on procurement requests raised by Finance, Legal, IT, and Facilities.
Working Conditions
This role is fully office-based in Bangalore, near International Airport; no travel to the Maldives is required, with the hydroponics purchase coordinated remotely. Working days are five days a week from the office, with occasional Saturday working as per business requirement. The role operates in a fast-paced, deadline-driven environment spanning an active construction site, a live operational facility, and a remotely managed project, and may require flexibility in working hours to align with vendor schedules.
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