Website:
theaitsolutions.net
Job details:
Role Description This is a full-time, on-site Private Secretary role based in Irinjalakuda. The Private Secretary will manage calendars, schedule meetings, and coordinate appointments for senior leadership. Daily responsibilities include handling calls, emails, and correspondence, preparing and formatting documents, reports, and presentations, and maintaining organized records and files. The role involves coordinating, supporting office administration tasks, and ensuring timely follow-up on pending actions. The Private Secretary will also handle confidential information with discretion and serve as a point of contact between management, internal teams, and external stakeholders.
Qualifications
- Strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple schedules.
- Excellent written and verbal communication skills, including professional email drafting and document preparation.
- Proficiency in office software and digital tools (e.g., word processing, spreadsheets, presentations, calendar management applications).
- Attention to detail and accuracy in handling documents, records, and correspondence.
- Ability to maintain confidentiality and demonstrate integrity in managing sensitive information.
- Customer service and interpersonal skills to interact effectively with leadership, colleagues, and external contacts.
- Problem-solving skills and the ability to work independently with minimal supervision.
- Prior experience as a secretary, executive assistant, or administrative professional is an advantage.
- Educational background in business administration, office management, or a related field is preferred.
- Comfort working in an on-site, fast-paced environment and adapting to evolving business needs.
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