Chain IQ Group AG
Website:
chainiq.com
Job details:
At Chain IQ, your ideas move fast.
Chain IQ is a global AI-driven Procurement Service Partner, headquartered in Baar, Switzerland, with operations across main centers and 16 offices worldwide. We provide tailored, end-to-end procurement solutions that enable transformation, drive scalability, and deliver substantial reductions in our clients' indirect spend. Our culture is built on innovation, entrepreneurship, ownership, and impact. Here, your voice matters - bold thinking is encouraged, and action follows ambition.
Role Purpose
The
Operational Sourcer (Associate Consultant) will support Strategic Sourcers in the execution of complex and strategic sourcing deals while independently managing simple, low-complexity sourcing requests. The role is focused on operational excellence, timely execution, stakeholder coordination, supplier follow-up, documentation support and compliance with client and internal procurement processes.
Tasks And Responsibilities
- Support Strategic Sourcers in executing strategic and higher-complexity sourcing deals, including preparation of sourcing documents, supplier communication, follow-ups, bid consolidation and project administration. Assist in running RFI, RFP, RFQ and eAuction activities, including creating and managing events in the applicable e-sourcing tools
- Independently execute simple and low-complexity sourcing requests such as spot buys, renewals, single-source requests, contract extensions and low-risk RFx activities in line with defined processes.
- Coordinate with internal stakeholders, client stakeholders, suppliers, contract managers, risk teams, legal teams and procurement operations teams to ensure timely progression of sourcing requests.
- Support end-to-end sourcing activities within Indirect Spend categories, primarily in the Professional Services and BPO category, including consulting, personnel services, audit, tax, outsourcing and other related services.
- Prepare and maintain sourcing documentation, including supplier lists, RFx templates, commercial comparison sheets, savings inputs, award recommendations, meeting notes, approvals and project closure documentation.
- Support analysis of supplier proposals, summarize commercial outcomes and assist Strategic Sourcers in preparing recommendations for stakeholder review.
- Support contract drafting using client standard templates and coordinate contract review, approvals, signature follow-ups and document uploads as per defined procedures.
- Ensure adherence to client policies, internal procurement standards, sourcing tools, approval workflows, risk requirements and compliance procedures.
- Monitor project milestones, follow up on pending actions, update sourcing systems accurately and escalate delays or blockers in a timely manner.
- Contribute to KPI and SLA achievement by ensuring timely project execution, accurate data maintenance, clear communication and proactive stakeholder follow-up.
- Identify opportunities to improve business-as-usual processes, reduce cycle time, improve documentation quality and enhance operational efficiency.
Requirements
- University degree in Business Administration, Finance, Economics, Supply Chain Management or equal (bachelor’s degree).
- 3+ years of experience in Sourcing Operations, Procurement Operations, Tactical Sourcing, Contract Administration or Indirect Procurement Support.
- Good understanding of Source-to-Contract and Procure-to-Pay processes, including sourcing intake, RFx execution, supplier evaluation, contract coordination and project closure.
- Experience in supporting or executing tenders such as RFI, RFP, RFQ, spot buy, single source or renewal activities.
- Exposure to indirect procurement categories; experience in Professional Services, BPO, Consulting, Personnel Services, Audit or Tax services will be an advantage.
- Basic understanding of commercial negotiations, supplier communication, proposal analysis and contract documentation.
- Ability to manage multiple sourcing requests, follow defined processes, maintain accurate documentation and meet agreed timelines.
- Good analytical skills with the ability to prepare comparisons, summarize supplier responses and highlight key commercial points.
- Strong interpersonal and communication skills with a customer-service mindset and ability to coordinate across multiple stakeholders.
- Good written and verbal English communication skills.
- Proficiency in Microsoft Office, especially Excel, PowerPoint, Word and Outlook.
Join a truly global team.
We offer a dynamic and international environment where high performance meets real purpose. We're proud to be Great Place to Work-certified and even prouder of the people who make that possible. Let’s shape the future of procurement - together.
Chain IQ – Create. Lead. Make an impact.
Information for agencies: Applications sent or uploaded by placement agencies or similar are not desired, will therefore not be considered and will be deleted.
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