Office Admin
Leapswitch Networks
- Location
- Mumbai, Maharashtra, India
- Job type
- Full-time
Required skills
- asset allocation
- compliance
- ticketing
About the role
Leapswitch Networks
Website:
leapswitch.com
Job details:
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Core Administrative Responsibilities - Front Desk & Reception Oversight
- Managing visitors, phone calls, and courier deliveries.
- Maintaining visitor logs and employee in/out tracking.
- Office Supplies & Inventory Management
- Procurement of stationery, pantry, and hygiene items.
- Tracking inventory and budgeting monthly office expenses.
- Facility & Infrastructure Coordination
- Liaising with facility management, housekeeping, and security.
- Reporting maintenance issues (AC, plumbing, power backup, etc.).
- Coordinating with vendors for office repairs or AMC.
IT & Asset Support (Non-technical) - Hardware & Asset Allocation Tracking
- Maintain logs of laptops, desktops, monitors, and accessories.
- Coordinate with IT team for issuance and return of assets.
- Vendor Coordination
- Coordinate AMC renewals (printers, water purifiers, CCTV, etc.).
- Ensure office internet, printers, and other infra work smoothly.
HR & People Ops (Admin Support) - Attendance & Leave Support
- Manual attendance oversight, escalate absenteeism if needed.
- Coordinate with HR to reconcile leaves and holidays.
- Onboarding & Exit Logistics
- Welcome kits, ID cards, seating arrangements for new joiners.
- Exit asset collection, deactivation of access cards, farewell arrangements.
- Event & Culture Support
- Plan birthday celebrations, festival décor, and team events.
- Coordinate snacks, gifts, and logistics for monthly/quarterly events.
Accounts & Compliance Support - Petty Cash Management
- Handle and record petty expenses.
- Submit monthly reports to accounts team.
- Vendor Bills & Reimbursement Tracking
- Collect bills, validate them, and share with finance.
- Assist employees with reimbursement form submissions.
- Access & Security
- Office Access Control
- Maintain biometric/ID card access system.
- Share daily/weekly access reports with HR if needed.
- Security Staff Oversight
- Ensure guards are present, alert, and follow shift schedule.
Optional Add-ons Based on Capability - Basic Document Handling
- Filing hard copies, notarization, collecting signatures from directors.
- Procurement Negotiation Support
- Take quotations, negotiate on bulk deals for office needs.
- Local Govt Liaison (if needed)
- Handle communication with municipality or fire safety dept for compliance.
Reporting Structure
- Reports To: Admin Manager / HR Head / COO / Facility Manager (based on structure)
- Tools Used: Google Sheets, basic ticketing tools, biometric systems, vendor portals
Experience Required- 2-3 Years
CTC offered- 3 lpa
Location- Wadala, Mumbai
Click on Apply to know more.
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