Inventindia Innovations Pvt. Ltd.
Website:
inventindia.com
Job details:
WE ARE HIRING
Junior Management Trainee
General Administration
Company: InventIndia Innovations Pvt. Ltd. Location: Ahmedabad / Gandhinagar, Gujarat Experience: Approximately 1–2 years
About the Company
InventIndia is a global product design and development company that works across industrial design, engineering, electronics, prototyping and product realisation.
Role Overview
We are looking for an energetic and organised junior professional to support day-to-day general administration. The role suits someone who enjoys coordination, process discipline, vendor follow-up, documentation and solving practical workplace issues with speed and ownership.
Key Responsibility Areas
1. Facilities and premises: Coordinate day-to-day upkeep, preventive maintenance, repairs and operational readiness of offices and related facilities.
2. Housekeeping, security and safety: Monitor housekeeping standards, security deployment, access controls, fire safety, emergency readiness and consumable inventory.
3. Time and attendance: Maintain reliable attendance mechanisms, reconcile exceptions and coordinate accurate inputs with HR and IT.
4. IT and software services: Track hardware, software licences and user support; conduct weekly reviews with the IT team and follow up on open issues.
5. Insurance, leases and compliance: Maintain registers and renewal calendars for leases, property records, insurance, licences, safety documents and statutory requirements.
6. Guest and front-office management: Coordinate appointments, reception, visitor passes, meeting-room readiness, refreshments and professional guest handling.
7. Food vendor and employee amenities: Monitor food quality, hygiene, pricing, service, employee feedback and periodic menu innovation.
8. Company-Rented Accommodation: Maintain the required documentation and paperwork for company-rented flats, coordinate repairs and maintenance, and ensure the accommodation is clean, functional, and well-maintained at all times.
9. Procurement, inventory and vendors: Maintain administrative inventories, obtain quotations, verify services and bills, track vendor performance and support cost control.
10. Process governance and reporting: Maintain SOPs, checklists, registers, escalation trackers and administration MIS; coordinate support teams and follow up on closures.
11. Petty cash and reimbursements: Verify Culinary, Project Management, Techno-Commercial Sales and other team claims against invoices, approvals and business purpose before forwarding them for authorised approval and payment.
12. Drivers and vehicles: Coordinate company and designated promoter vehicles and drivers, including rosters, trip/fuel logs, servicing, insurance, permits, repairs, bills and road-safety compliance.
What We Are Looking For
• Graduate in Management, Commerce, Administration, Hospitality, Facilities Management or a related field.
• Approximately 1–2 years of experience in general management, administration, office operations or facility management; strong fresh graduates with relevant internships may be considered.
• Good working knowledge of spreadsheets, attendance tools, ERP/helpdesk systems and documentation.
• High integrity, attention to detail, clear communication, follow-through and willingness to learn.
• Ability to coordinate multiple vendors, teams and priorities while maintaining confidentiality and professional standards.
Scope of Authority
The trainee will verify documents, coordinate vendors, maintain records and raise requests under supervision. Payments, reimbursements, contracts, leases, policy exceptions and material expenditure will follow the company’s approval matrix.
Why Join Us?
This is a hands-on learning role with exposure to facilities, people operations, technology services, compliance, vendors and business administration in a fast-moving entrepreneurial environment.
Click on Apply to know more.