Website:
gajab.com
Job details:
Human Resource Executive
Marol, Andheri East, Mumbai (On-site) | Full-time | Mon–Fri 9:30 AM–6:30 PM, Saturday WFH |
YOE: 2–3 Years
About Gajab
India bargains. E-commerce forgot.
Gajab is India's first AI-powered bargaining marketplace recreating the bazaar experience online for Tier 2/3 India. We're a fast-growing team of 30+ and building the people systems that will scale with us.
The Role
We're looking for an HR Executive who is equal parts organized and people-first. You'll work directly with the Sr. HR Manager and own the operational backbone of HR at Gajab recruitment coordination, candidate communication, onboarding, employee engagement, office administration, and everything in between.
This is a hands-on role in a lean HR team. Real ownership, real visibility, and a steep learning curve. If you want to understand how HR works end-to-end at a fast-moving startup from chasing candidates on WhatsApp to planning Friday game sessions this is it.
What You'll Do
Candidate Communication & Recruitment Ops
- Own daily multi-channel candidate communication calls, WhatsApp messages, and emails for all open profiles
- Maintain and update a structured candidate tracker sheet across all stages applied, screened, interviewed, offered, and joined
- Track all rolled-out offers follow up with candidates on acceptance, joining confirmation, and document submission
- Coordinate interview schedules with hiring managers and send timely reminders to candidates
- Source candidates actively via Naukri, LinkedIn, Internshala, and other relevant platform
On boarding & Off boarding
- Own smooth onboarding for all new hires documentation, system access, induction scheduling, and buddy assignment
- Share offer letters, appointment letters, and employment agreements
- Track probation periods and ensure confirmation letters are issued on time
- Manage exit formalities clearance checklists, relieving letters, full and final settlements, and exit interviews
Daily HR Operations & Admin Support
- Share daily and weekly attendance and leave updates with the Sr.People Manager
- Track employee attendance, leaves, and flag discrepancies or patterns early
- Resolve employee queries on leaves, small policy changes, and routine HR processes same day where possible
- Stay actively in touch with remote team members for check-ins, updates, and coordination
- Support the Sr. People Manager on day-to-day tasks, follow-ups, and ad hoc HR requirements
Office & Facility Audits
- Conduct regular housekeeping audits to ensure office cleanliness and hygiene standards are maintained
- Carry out bio metric and CCTV camera audits flag issues and coordinate with the admin team for resolution
- Maintain an audit log and share weekly status with the Sr. People Manager
Employee Engagement & Culture
- Track and prepare birthday and work anniversary shoutouts coordinate gifts, cards, or celebrations as applicable
- Support and execute Friday game sessions and team engagement activities end-to-end
- Coordinate employee engagement events, team outings, and cultural initiatives
- Support implementation of recognition and rewards programs
- Be the friendly first point of contact for employees for day-to-day HR queries
Compliance & Documentation
- Maintain accurate and up-to-date employee records and documentation
- Support monthly payroll inputs attendance, leave records, additions, and deductions
- Support audit readiness by maintaining organized and accessible HR documentation
Performance Management L&D Support
- Coordinate the performance review cycle schedule reviews, collect feedback, and maintain tracker
- Track probation and appraisal timelines and send timely reminders to managers
- Support training and development initiatives logistics, scheduling, and attendance tracking
HR Reporting & MIS
- Maintain weekly HR MIS headcount, open positions, offer tracker, and hiring pipeline
- Prepare HR dashboards and reports for the Sr. HR Manager's review
What Success Looks Like in 60 Days
- Candidate tracker live, updated daily, and shared with Sr. People Manager without reminders
- Zero pending offer follow-ups every rolled-out offer tracked to a clear outcome
- Attendance and leave updates shared with Sr. HR Manager every morning, consistently
- Housekeeping and biometric audits conducted on schedule with a clean log maintained
- Friday engagement sessions planned and executed with team participation
- All onboarding and offboarding documentation completed without delays
Must Have's
- 2–3 years of HR experience, preferably in a startup or e-commerce environment
- Bachelor's degree in Human Resources, Business Administration, or a related field
- Comfortable managing high-volume candidate communication daily across calls, WhatsApp, and email
- Strong organizational skills able to maintain multiple trackers and meet daily deadlines
- Excellent communication and interpersonal skills warm, clear, and professional
- Proficient in MS Excel / Google Sheets comfortable building and maintaining trackers
- Ability to handle sensitive and confidential information with discretion
Nice to Have's
- Prior experience using HRMS tools such as Keka
- Experience coordinating employee engagement or office administration tasks
- Familiarity with Naukri Recruiter, LinkedIn Recruiter, or Internshala for active sourcing
This Role Isn't For You If
- You prefer a siloed role with a narrow, fixed task list
- You're not comfortable switching between recruitment, admin, and engagement tasks in the same day
- You need heavy supervision before taking initiative on routine HR tasks
- You find people-heavy, high-communication work draining rather than energizing
Why Join Gajab
- End-to-end HR ownership in a fast-growing startup not just one slice of the function
- Work directly with a Sr. HRBP and get exposure to strategic HR, not just operations
- Be part of building Gajab's people function and culture from the ground up
- Fast learning curve, real impact, and a team that genuinely values the HR function
Interview Process
- Round 1: HR Screening (20–30 min)
- Round 2: HR Ops Test – Tech round and Operational Questions
- Round 3: Sr. HR Manager Round (30–45 min)
Expected turnaround: 1 week.
Click on Apply to know more.
