Executive - Sales Administration
B. Braun Group
- Location
- Mumbai Metropolitan Region
- Job type
- Full-time
Required skills
- commercial operations
- compliance
- contract management
- CRM
- database
- ERP
About the role
B. Braun Group
Website:
bbraun.com
Job details:
KRAs & Specific Roles
- Tender Management, Quotation & Commercial Proposal Management, Government e-Marketplace (GeM) & E-Procurement Portals:
- Identify and evaluate government and private tenders relevant to the company’s products.
- Prepare, submit, and track tender applications in compliance with Business Guidebook of the company and other policies/ regulatory guidelines.
- Coordinate with internal teams (sales, finance, legal, and regulatory) to gather necessary approvals and documents.
- 100% tender submission as per the set due date with zero error to make sure maximum winning probability.
- Maintain a database of submitted tenders, competitor pricing, and bid outcomes.
- Prepare and issue quotations, price bids, and commercial proposals as per customer requirements.
- Ensure accuracy in pricing, taxation, and terms & conditions before submission.
- Follow up for Government outstanding and Earnest Money deposit collection wherever it is due.
- Maintain records of quotations issued and track conversion rates.
- List products/services, update pricing, and ensure compliance with GeM guidelines.
- Monitor tenders and bidding opportunities on GeM and e-procurement platforms.
- Distributor Agreement Management:
- Draft, review, and execute distributor agreements in coordination with legal and sales teams.
- Ensure all agreements comply with company policies, industry regulations, and local laws
- Maintain an up-to-date repository of all active and expired agreements.
- Track agreement renewal dates and coordinate timely renewals or terminations.
- Commission Claims Processing:
- Verify and process distributor commission claims as per the terms outlined in agreements.
- Cross-check sales data, invoices, and claim submissions to ensure accuracy.
- Coordinate with sales, finance, and accounts teams to resolve discrepancies.
- Ensure timely disbursement of commissions and maintain proper financial records.
Key Skills & Competencies
- Knowledge of tendering processes and e-procurement platforms (GeM, CPP, E-tender portals).
- Experience in preparing quotations, pricing strategies, and commercial documentation.
- Strong attention to detail and compliance-oriented mindset.
- Proficiency in MS Office (Excel, Word) and ERP/CRM systems.
- Good communication and coordination skills for internal and external stakeholder management.
- Strong knowledge of contract management, distributor agreements, and financial reconciliation.
- Proficiency in MS Office (Excel, Word), ERP, and CRM systems.
- Good analytical skills to verify commission claims and contract compliance.
- Excellent communication and coordination skills for distributor management.
- Ability to work under deadlines and manage multiple agreements simultaneously
Qualifications & Experience
- Bachelor’s degree in business administration, Finance, Supply Chain, or related field.
- 2-5 years of experience in tender management, quotation preparation, or commercial operations (preferably in healthcare, medical devices, or government procurement sectors).
- Experience in handling GeM and other government procurement portals.
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