Website:
remdeskjobs.com
Job details:
Executive Assistant to Founder
📍 Location: South Extension I, New Delhi
💼 Work Mode: On-site
🕐 Experience: 1–5 Years
💰Compensation: 6-8 LPA
📅 Working Days: Tuesday–Sunday
⏰ Working Hours: 10:00 AM – 7:00 PM
About the Company
Our client is a premium career counselling and global university admissions advisory firm with over 25 years of experience. They work closely with students and parents on career clarity, profile building, and admissions to leading universities across India and abroad.
The organisation is looking for a highly organised and proactive Executive Assistant to the Founder to support leadership and ensure smooth coordination across internal teams and external stakeholders.
Role Overview
We are looking for a highly organised, proactive, and detail-oriented Executive Assistant to the Founder.
The role involves working closely with the Founder to manage schedules, communication, documentation, follow-ups, and coordination with internal teams and external stakeholders. The ideal candidate should be able to anticipate requirements, manage multiple priorities, and ensure that important tasks are followed through to completion.
Job Roles & Responsibilities
1. Founder & Calendar Management
- Manage the Founder’s calendar, appointments, meetings, and reminders.
- Prioritise and coordinate meetings based on business requirements.
- Ensure the Founder is well-prepared for meetings and engagements.
- Track commitments, deadlines, and follow-ups arising from meetings.
2. Follow-ups & Execution
- Maintain a structured tracker of action items and pending tasks.
- Follow up with relevant stakeholders to ensure timely completion.
- Proactively identify pending items and escalate delays when required.
- Ensure important commitments do not get missed.
3. Communication & Coordination
- Coordinate with internal teams, schools, partners, vendors, and other external stakeholders.
- Manage communication and follow-ups on behalf of the Founder when required.
- Schedule webinars, workshops, meetings, and institutional engagements.
- Act as a communication bridge between the Founder and key stakeholders.
4. Meetings & Documentation
- Prepare meeting agendas, notes, and summaries.
- Maintain accurate records of discussions and action points.
- Support preparation of presentations, proposals, reports, and official communication.
- Ensure documents and information are organised and easily accessible.
5. Administrative & Operational Support
- Maintain organised records and confidential information.
- Support the Founder with day-to-day administrative requirements.
- Ensure smooth information flow across teams.
- Handle multiple priorities in a fast-paced, founder-led environment.
Key KPIs
1. Calendar & Time Management
- 95%+ accuracy in calendar scheduling and meeting coordination.
- Zero avoidable scheduling conflicts or missed meetings.
- All important meetings and commitments tracked proactively.
2. Follow-up & Task Closure
- 90%+ timely closure of assigned follow-ups.
- 100% tracking of action items arising from important meetings.
- Timely escalation of delayed or critical tasks.
3. Stakeholder Coordination
- Timely coordination with internal teams, partners, schools, and vendors.
- Minimal delays caused by communication or coordination gaps.
- Professional and responsive communication with stakeholders.
4. Documentation
- 100% accurate maintenance of important records and documents.
- Meeting notes and action items shared within the required timeline.
- Documents, presentations, and reports prepared accurately and on time.
5. Founder Productivity
- Reduce administrative workload on the Founder through proactive support.
- Anticipate upcoming requirements and prepare them in advance.
- Ensure the Founder has clear visibility of pending tasks, meetings, and priorities.
6. Confidentiality & Professionalism
- Maintain complete confidentiality of sensitive business and personal information.
- Demonstrate professionalism, ownership, discretion, and reliability at all times.
Candidate Requirements
- 1–5 years of experience in Executive Assistant, administrative, or coordination roles.
- Strong organisational and communication skills.
- Ability to multitask and manage multiple priorities simultaneously.
- Strong attention to detail and follow-through.
- Comfortable handling confidential information with discretion.
- Ability to work effectively in a fast-paced, founder-led environment.
- Proficiency in documentation, presentations, and digital tools.
Work Schedule
- Working Days: Tuesday to Sunday
- Working Hours: 10:00 AM – 7:00 PM
- Weekly Off: Monday
- Work Mode: On-site, South Extension Office, New Delhi
Reporting
Reports to: Founder
Click on Apply to know more.