TOCUMULUS
Website:
tocumulus.com
Job details:
Role Overview
We are looking for a highly structured and execution-focused
Executive Assistant (EA) to the COO to support operational governance, reporting, and cross-functional coordination across our India and UAE teams.
This role is not a traditional calendar-management EA. It is an
operations-enabler role requiring strong analytical thinking, ownership mindset, and ability to drive follow-ups across multiple stakeholders (sales, delivery, finance, HR, and partners).
Experience: 1–4 Years
Eligibility: Only candidates with 1–4 years of relevant experience will be considered. Candidates with more than 4 years of experience will not be considered.
Requirements
Key Responsibilities
1. Reporting & Business Insights
Prepare
weekly, monthly, and quarterly MIS reports across business units
Track key metrics:
Revenue vs targets
Pipeline & conversion
Collections & receivables
Project delivery status
Work with tools like
Odoo, Excel, Power BI to consolidate and present insights
Identify gaps, inconsistencies, and highlight actionable insights to the COO
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2. Cross-Functional Coordination
Act as a
central coordination layer between:
Sales / ASL team
Delivery teams
Finance & collections
HR & operations
Ensure
closure of action items from internal reviews and leadership meetings
Drive accountability across teams with structured follow-ups
⸻
3. COO Office Management
Prepare
meeting agendas, MOMs (Minutes of Meeting), and action trackers
Support in
business reviews, board-level summaries, and leadership decks
Maintain structured documentation for:
Key decisions
Strategic initiatives
Operational plans
⸻
4. Process & Governance
Bring discipline in:
Reporting cadence
CRM hygiene
Data accuracy across systems
Assist in defining and tracking
SOPs and operational workflows
Support automation initiatives (reporting, dashboards, trackers)
⸻
5. Special Projects
Work on strategic initiatives driven by COO office:
New service launches
Partner programs
Internal process improvements
Conduct basic research, bench marking, and data analysis
Requirements
Required Skills & Qualifications
2–5 years experience in
operations / business analyst / EA to leadership roles
Strong proficiency in:
Excel (mandatory – advanced level)
PowerPoint (executive presentations)
Any ERP/CRM (Odoo preferred, but not mandatory)
High ownership and follow-through mindset
Strong communication and stakeholder management skills
Ability to handle ambiguity and multi-task in a fast-paced environment
Preferred Background
Experience in
IT services / SaaS / cloud / consulting companies
Exposure to
MIS reporting, dashboards, or financial tracking
Prior experience supporting CXO-level stakeholders
Click on Apply to know more.