Mythic
Website:
mythic.ai
Job details:
We’re opening a new office in Bangalore and are looking for a highly organized, proactive Executive Assistant / Office Manager to help build and run it day-to-day. This is a ‘Work from office’ role supporting senior leadership while also owning office operations. The right person will be a strong operator who anticipates needs, creates structure, and keeps things running smoothly in a fast-moving environment.
Key Responsibilities Executive Support
- Calendar & Time Management: Own complex calendars for senior leadership, proactively prioritizing meetings, resolving conflicts, and ensuring time is aligned with business priorities
- Travel & Logistics: Plan and coordinate detailed travel itineraries, including flights, accommodations, and on-the-ground logistics; manage expense reporting
- Communication & Gatekeeping: Serve as a trusted point of contact, managing inbound communication with professionalism and discretion while protecting executive time
- Meeting Preparation & Follow-ups: Prepare agendas, materials, and presentations; capture notes and drive follow-through on key action items
- Anticipation & Problem-Solving: Proactively identify needs, surface issues early, and propose solutions without requiring detailed direction
Office Management
- Office Operations: Build and manage day-to-day office systems, including vendor relationships, supplies, mail, and general logistics
- Facilities Coordination: Act as the primary liaison with building management for maintenance, repairs, and overall office environment
- Culture & Experience: Plan and execute team events, onboarding experiences, and in-office rituals that create a positive and productive environment
- Technology & Tools: Support basic IT and office tech needs; troubleshoot issues and help implement new tools and systems as needed
- Process Building: Establish and improve scalable workflows for office operations and administrative support as the office grows
Qualifications
- Experience: 5+ years supporting executives, managing office operations, or in a similar high-responsibility administrative role
- Ownership & Judgment: Strong sense of accountability with the ability to operate independently, prioritize effectively, and make decisions in ambiguous situations
- Organization & Attention to Detail: Exceptional ability to manage multiple priorities without dropping the ball
- Discretion: High level of integrity and professionalism when handling confidential information
- Tech-Savvy: Proficiency with Google Workspace and Microsoft Office; comfortable learning and implementing new tools (e.g., Slack, Confluence, Jira)
- Communication: Clear, concise written and verbal communication skills
- Adaptability: Thrives in a fast-paced, evolving environment and is willing to roll up sleeves across a range of tasks
Nice to Have
- Experience supporting Sr management
- Experience opening or scaling an office
- Event planning or workplace experience background
- Exposure to budgeting, expense tracking, or basic bookkeeping
Why This Role
This is an opportunity to play a foundational role in building a new office while working closely with leadership. You’ll have significant ownership, visibility, and the chance to shape how the Bangalore office operates as it grows.
Click on Apply to know more.
