Website:
primenodecs.com
Job details:
Key Responsibilities:
Executive and Administrative Support
• Manage the Managing Director's calendar, appointments, meetings, calls and daily priorities.
• Maintain a structured system for tracking instructions, commitments, deadlines and pending follow-ups. • Prepare daily and weekly schedules and ensure that the Managing Director is briefed in advance for every engagement.
• Screen and prioritise calls, emails, messages, invitations and meeting requests.
• Draft correspondence, letters, emails, meeting notes, presentations and internal communications. • Record minutes of important meetings and ensure that decisions are communicated and implemented. • Coordinate closely with department heads and obtain timely updates on matters requiring the Managing Director's attention.
• Maintain organised digital and physical records of important documents.
• Support the Managing Director in monitoring mining-logistics assignments, transportation operations and other business interests.
• Coordinate with mine-site teams, transport contractors, fleet operators, clients, vendors and internal personnel.
• Track operational issues, commercial discussions, approvals and commitments arising from management meetings.
• Compile concise reports and management summaries from information received from different teams. • Assist in reviewing proposals, contracts, presentations and business-development opportunities. • Conduct preliminary research on companies, projects, government policies, industries and potential partners.
• Follow up persistently with internal and external stakeholders until assigned matters are completed.
• Act as a communication bridge between the Managing Director and the company's operational teams. Travel and Field Support
• Plan and coordinate frequent travel across Odisha, India and overseas
• Arrange flights, accommodation, ground transportation, visas, itineraries and supporting documentation. • Accompany the Managing Director during business visits, mine-site inspections, government meetings, political programmes, conferences and overseas engagements.
• Remain prepared for travel at short notice and changes to schedules.
• Maintain complete travel folders containing itineraries, contact details, meeting briefs and required documents.
• Handle coordination and problem-solving during travel to ensure that engagements proceed smoothly. • Be comfortable visiting mining and industrial locations where working conditions may differ from a conventional corporate office.
Government, Public Affairs and Political Coordination
• Assist the Managing Director with public affairs, government relations and political engagements. • Coordinate appointments and communication with government officials, political representatives, industry associations, community leaders and other institutional stakeholders.
• Prepare background notes, talking points, meeting briefs and stakeholder profiles before important engagements.
• Maintain an updated database of relevant government, industry, political, media and community contacts.
• Support the organisation of political, social, community and public-outreach programmes attended or led by the Managing Director.
• Monitor relevant developments in Odisha's political, mining, infrastructure and logistics sectors. • Coordinate invitations, protocol, travel, attendance and follow-ups connected with public and political programmes.
• Exercise maturity, neutrality, discretion and sound judgment while dealing with politically sensitive information and relationships.
Personal Executive Coordination
• Provide reasonable personal administrative support necessary for the effective functioning of the Managing Director's office.
• Coordinate personal appointments, important reminders, travel requirements and time-sensitive commitments.
• Anticipate requirements and resolve routine matters without requiring repeated instructions.
• Protect the Managing Director's time by distinguishing between urgent, important and delegable matters.
• Remain reachable outside conventional office hours when business, travel or urgent situations require support. Confidentiality and Information Management
• Handle commercially sensitive, political, financial and personal information with complete confidentiality. • Ensure that documents, conversations and contact information are shared strictly on a need-to-know basis.
• Maintain professional boundaries and avoid discussing the Managing Director's activities with unauthorised persons.
• Exercise careful judgment when communicating on behalf of the Managing Director.
• Comply with all company policies, applicable laws and ethical standards.
• Bachelor's degree in business administration, management, communications, political science, public administration, law or a related discipline.
• Preferably 4-8 years of experience as an Executive Assistant, Personal Assistant, Chief of Staff associate, political aide, public-affairs coordinator or senior administrative professional. • Prior experience supporting a promoter, Managing Director, senior business leader, politician or public figure would be highly advantageous.
• Experience in mining, logistics, infrastructure, government relations or industrial operations would be preferred.
• Strong written and verbal communication skills in English, Hindi and Odia. • Ability to draft professional letters, briefing notes, minutes and presentations.
• Strong proficiency in Microsoft Office, Google Workspace, email, digital calendars and document-management tools.
• Must possess - or be eligible to obtain - a valid passport and be willing to travel internationally.
• A valid driving licence and familiarity with travel across Odisha would be advantageous.
• Familiarity with Odisha's administrative, industrial, mining and political landscape would be strongly preferred. Essential Personal Attributes
The ideal candidate must be:
• Exceptionally trustworthy and discreet.
• Highly organised and disciplined.
•Proactive and capable of anticipating requirements.
• Calm and effective under pressure.
• Comfortable working with senior business leaders, government officials and political stakeholders. • Assertive enough to secure follow-ups while remaining diplomatic.
• Capable of handling multiple priorities and rapidly changing schedules. • Available and responsive when urgent requirements arise.
• Presentable, articulate and professionally groomed.
• Loyal to the responsibilities of the office while maintaining high ethical standards. • Comfortable operating independently with limited supervision.
• Willing to make a long-term commitment to the Managing Director's office. Working Conditions • The position will be based primarily in Bhubaneswar.
• Extensive and frequent travel across Odisha will be required.
• The candidate must be willing to travel throughout India and internationally.
• Work schedules may extend beyond conventional office hours depending on meetings, operations, travel and public engagements.
• The candidate may occasionally be required to work on weekends or public holidays, with appropriate flexibility in scheduling.
• The role may involve visits to mining, industrial and remote operational locations.
How to Apply:
Interested candidates can apply through any of the following channels:
📩 Email Resume:
- Maria.ashwini@primenodecs.com
- info@primenodecs.com
🌐 Online Application:
- Visit our website: www.primenodecs.com
📞 Contact Us:
Click on Apply to know more.
