Nexi24
Website:
nexi24.com
Job details:
Role OverviewWe are seeking a hyper-organized, AI-savvy Executive Assistant to serve as the operational backbone for our US-based founder and leadership team.
This is not a back-office role. From day one, you will be directly facing high-profile US clients. You must be able to confidently articulate complex points, independently run meetings, and hold your own in a fast-paced, international environment. If you thrive in a dynamic setting and know how to leverage modern AI tools to multiply your output, this role is for you.
Key ResponsibilitiesThis role requires a seamless 50/50 split between business operations and personal administrative support for the Founder.
Business Operations & Client Management:
- US Client & Contractor Liaison: Act as the primary remote point of contact for high-profile US clients.
- Communication Management: Manage shared inboxes, handle VoIP calls, and oversee the complete client and coach lifecycle.
- Operations & Contracts: Draft contractor agreements, build, and continuously refine company Standard Operating Procedures (SOPs).
- Complex Scheduling: Own and master intricate calendar scheduling across multiple time zones.
Founder Personal Support:
- Calendar & Lifestyle: Manage the Founder’s personal calendar, lifestyle bookings, and day-to-day coordination.
- Travel & Projects: Organize the Founder's personal travel arrangements and manage private, highly confidential projects.
The Non-Negotiables (Requirements)- Location & Availability: Must be based in India and fully available/aligned to work during standard US time zones.
- Communication: Flawless, highly articulate verbal and written English. You must be highly comfortable and experienced in managing US client relationships.
- Experience: 2–4+ years of proven experience as an Executive Assistant, Personal Assistant, or Virtual Assistant in an international or remote setup.
- AI Native: You actively and creatively leverage AI tools (like ChatGPT, Claude, etc.) to optimize workflows and double your daily output.
Your Toolkit (Tech Stack)- Productivity: Expert proficiency in Google Workspace (Docs, Sheets, Drive, Calendar).
- AI Tools: ChatGPT, Claude, and other AI productivity accelerators.
- Design & Comms: Basic graphic management in Canva and experience with VoIP systems.
- Infrastructure: A bulletproof, distraction-free home office setup with highly reliable, high-speed internet.
How to ApplyTo apply for this position, please submit the following:
- Your updated Resume.
- A brief Voice Note detailing:
- Your experience interacting with US clients.
- Your proficiency and specific use cases with AI tools.
- How you successfully balance business operations vs. personal EA tasks.
Submit your application to:
- Email: hr@inclusivestaffingnd.com
- WhatsApp: +91 8384860771
Click on Apply to know more.
