Iowa State University Research Park
Website:
isupark.org
Job details:
Location: Des Moines, IA
Job Description
The Executive Assistant provides comprehensive administrative support to an executive, ensuring efficient time management and productive interactions with staff and the public. This role involves handling a wide range of administrative tasks, independently managing projects, information, and people, while maintaining confidentiality and exercising discretion.
Essential Job Functions
- Manage the executive's schedule, including complex meeting arrangements and travel planning
- Prepare for meetings, including gathering materials and coordinating logistics
- Conduct research and information gathering, preparing summaries and reports for the executive
- Handle follow-up tasks and action items from meetings and communications
- Develop and maintain positive relationships at all levels of the organization
- Implement processes to manage projects and information flow
- Use discretion and judgment to facilitate the executive's activities
- Maintain strict confidentiality of sensitive information
- May direct and deploy support staff or other resources as needed
- Perform other administrative duties as assigned
Required Qualifications
- Bachelor's degree Business Administration, or related field or equivalent experience
- 2-4 years of related experience in administrative support, preferably as an executive assistant
- Strong organizational and time management skills
- Excellent written and verbal communication abilities
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to handle confidential information with discretion
- Strong attention to detail and accuracy
- Ability to work independently and prioritize tasks effectively
- Problem-solving and decision-making skills
Preferred Qualifications
- Experience in the specific industry or field of the executive
- Knowledge of project management principles
- Familiarity with scheduling and travel booking software
Work Environment
This position is situated in a professional office setting, providing a structured work environment. The role may require occasional travel, necessitating flexibility and adaptability to different locations. Given the nature of the job, there may be instances where extended hours are necessary to meet deadlines or support the executive's schedule, demanding a commitment to time management and work prioritization. The position typically involves the ability to sit for extended periods and use a computer for prolonged periods.
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