DesignHex
Website:
designhex.in
Job details:
DesignHex is looking for a highly organised, proactive, and dependable Executive Assistant to work closely with the Founder/Director and take ownership of their day-to-day schedule, priorities, and professional commitments.
This role requires someone who is sharp, articulate, discreet, and exceptionally good at managing people, time, and follow-ups. You should be able to anticipate requirements, keep track of multiple moving parts, and ensure that the day runs smoothly without constant supervision.
Key Responsibilities:
- Manage the Founder/Director’s day-to-day schedule, calendar, meetings, appointments, and commitments.
- Act as the primary point of coordination between the Founder/Director and clients, consultants, vendors, team members, and other stakeholders.
- Keep track of ongoing discussions, decisions, follow-ups, and deadlines, ensuring that nothing is missed.
- Coordinate and follow up with various teams and individuals on behalf of the Founder/Director.
- Prioritise tasks and manage the Founder/Director’s time efficiently.
- Ensure that meetings are well coordinated and that all necessary information is available beforehand.
- Maintain a clear understanding of the company’s ongoing activities and priorities to assist the Founder/Director effectively.
- Handle day-to-day communication and coordination with professionalism and discretion.
- Assist in managing travel, personal appointments, and other commitments as required.
- Be proactive in identifying what needs attention and ensuring it is taken care of.
- Maintain complete confidentiality regarding company and personal matters.
The Ideal Candidate:
We are looking for someone who is:
- Extremely organised and detail-oriented
- Excellent at communication and follow-ups
- Confident in dealing with senior professionals, clients, and external stakeholders
- Calm and composed under pressure
- Proactive and capable of anticipating needs
- Comfortable managing multiple priorities simultaneously
- Highly responsible and dependable
- Discreet and trustworthy
- Well-spoken, polished, and professional
- Someone who takes ownership rather than waiting to be told what to do
The right person will essentially become the Founder/Director’s right hand, someone who understands how they work, keeps them organised, manages their time effectively, and ensures that the day-to-day functioning around them runs seamlessly.
Location: Sewri, Mumbai
Experience: 7+ Years
To Apply: careers@designhex.in
Click on Apply to know more.