Website:
acyutaenterprise.com
Job details:
Job Description: Executive Assistant to Managing Director
Company: Jika EPC Services Limited
Department: MD's Office
Salary – 6-8 LPA
Experience: 4 to 8 years
About the Company
Jika EPC Services Limited is a growing Engineering, Procurement, and Construction (EPC) services provider operating across industrial, infrastructure, and commercial sectors. We deliver end-to-end engineering solutions, project management, and construction services driven by operational excellence, safety, and innovation.
Role Overview
We are looking for a proactive, highly organized, and strategic Executive Assistant (EA) to support our Managing Director (MD). In this role, you will act as a force multiplier for the MD, managing calendars, high-level correspondence, internal and external cross-functional coordination, and key operational administrative tasks.
The ideal candidate possesses strong business acumen, exceptional communication skills, and prior experience supporting senior leaders in the EPC, infrastructure, real estate, or industrial engineering sectors.
Key Responsibilities
Executive Support & Strategic Coordination
- Calendar & Schedule Management: Maintain, optimize, and organize the MD's complex calendar, prioritizing urgent meetings, site visits, and high-value business interactions.
- Gatekeeping & Communication: Serve as the primary point of contact between the MD and internal teams, clients, subcontractors, vendor partners, and government/regulatory authorities.
- Meeting Management & Action Items: Prepare meeting agendas, collate board and project review decks, attend executive meetings to record precise minutes of meetings (MoMs), and systematically track progress on actionable decisions across departments.
- Travel Coordination: Plan and oversee local and international travel logistics, including itineraries, site visits, accommodation, visas, and expense processing.
Project & Operations Liaison
- Coordinate with Project Managers, Procurement, Finance, and Site Engineers to aggregate updates and present key operational highlights to the MD.
- Assist in drafting, editing, and reviewing corporate presentations, executive briefs, official correspondence, and strategic proposals.
- Track critical milestones, compliance deliverables, and major site updates on behalf of the executive office.
Information & Administrative Management
- Handle sensitive and highly confidential corporate data with absolute discretion and professionalism.
- Organize and maintain executive files, contracts, regulatory papers, and administrative databases for quick access.
- Screen and prioritize incoming emails, calls, and documents directed to the executive office.
Qualifications & Skills
- Education: Bachelor’s degree in Business Administration, Management, Engineering, or a related field. (A master's degree or MBA is a plus).
- Experience: 4 to 8 years of executive support experience, preferably supporting CXOs/MDs in EPC, Infrastructure, Real Estate, Manufacturing, or Construction industries.
- Tech Savvy: Proficient in MS Office Suite (Word, Excel, PowerPoint), Google Workspace, project tracking tools, and modern communication platforms.
- Communication Skills: Excellent written and verbal communication in English and Hindi. Knowledge of Marathi is beneficial for local site coordination.
- Problem-Solving & Agility: Strong organization skills, attention to detail, and ability to prioritize competing deadlines under pressure.
- Discretion: High degree of integrity, confidentiality, and professional ethics.
What We Offer
- Competitive compensation package commensurate with industry standards and experience.
- Exposure to executive-level strategic decisions in a fast-paced EPC environment.
- Direct interaction with key industry stakeholders and leadership teams.
Click on Apply to know more.