ideaForge
Website:
ideaforgetech.com
Company:
https://www.linkedin.com/company/ideaforge
Seniority: Mid-Senior level
Industries: Aviation and Aerospace Component Manufacturing
Job details:
Role Details
- Department: Administration & Facilities
- Job Title: Assistant Manager – Administration & Facilities
- Experience Required: 8 – 10 Years
- Scope: Multi-site coverage across plants, test sites, regional centers, guest houses, and remote facilities.
Key Responsibilities
- Multi-Site Facility Management & Operational Readiness
- Oversee day-to-day operations and upkeep of all assigned operational plants, offices, guest houses, and test facilities.
- Manage site infrastructure, including portable offices, water supply, utility power connections, DG sets, internet connectivity, and site access/roads.
- Direct resource allocation and supervise site executives, housekeeping crews, and loading staff to maintain clean, safe, and efficient working environments.
- Specialized UAV Flying Test Sites Management
- Ensure 100% operational readiness for test flying sites, maintaining hygienic PDI/JRI areas and required support systems.
- Explore, evaluate, and inspect potential new flying locations to support business expansion.
- Manage UAV distress support and build strong working relationships with local Police, Landlords, and local authorities to secure recurring permissions and maintain land/site agreements.
- Statutory Compliance, Government Liaison & Audits
- Serve as the primary Single Point of Contact (SPOC) for internal, IB, and external administrative audits/inspections.
- Partner with Plant Safety Officers to ensure full statutory compliance with authorities such as DISH, MPCB, CPCB, ITES, CETP, MIDC, CFO MIDC, and MSEDCL.
- Maintain a central tracker for on-time renewal of all site agreements, land leases, and operational permits.
- Coordinate scrapping and e-waste disposal operations in strict compliance with environmental regulations and corporate finance policies.
- AMC Management, Vendor Relations & Maintenance
- Oversee Annual Maintenance Contracts (AMCs) for Pest Control, Biometrics, Fire Extinguishers & Alarm Panels, and Landscaping, ensuring zero contract lapses.
- Plan and execute preventive maintenance schedules and site monsoon preparedness programs.
- Forecast demand and manage inventory control for vending services (tea/coffee), housekeeping supplies, and site/PDI consumables to prevent stock-outs.
- Financial Processing, SAP & MIS Reporting
- Handle end-to-end processing of administrative Purchase Orders (POs), invoices, and monthly financial provisions in SAP/ERP across plants and subsidiaries within SLA.
- Maintain accurate inventory logs and drive cost optimization across administrative accounts.
- Prepare and present accurate MIS and IB administrative reports within set timelines.
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