Intyllus Advisors
Website:
intyllus.com
Job details:
Intyllus Accounting and Consulting LLP is hiring Administrative Assistant.
š Location: Ahmedabad, Gujarat
š Job Type: Full-time - On Site (No Hybrid/WFH)
Intyllus Accounting and Consulting LLP is looking for a proactive and detail-oriented Administrative Executive to join our growing team.
About Us:
Intyllus Accounting and Consulting LLP is the India back office of Intyllus Advisors, a Maryland, USA-based accounting and advisory firm. Our India office supports the US team by delivering high-quality accounting, tax, and operational services. We are a close-knit team of 14 professionals who value collaboration, ownership, and continuous learning.
Responsibilities:
Key Responsibilities:
Office Administration
ā¢ Ensure smooth day-to-day office operations.
ā¢ Maintain office cleanliness and maintenance.
ā¢ Monitor office emails.
ā¢ Update project planning trackers based on management instructions.
ā¢ Coordinate with external vendors and service providers for inventory managementand maintenance.
ā¢ Decorate the office for festivals and special occasions.
ā¢ Organize office events, celebrations, and team lunches.
Accounting & Administrative Support
ā¢ Maintain petty cash records and update entries in Zoho Books.
ā¢ Assist in maintaining invoices, records, and office documentation.
ā¢ Process monthly rent, salary, janitor, and other administrative payments.
ā¢ Coordinate Professional Tax payments.
ā¢ Coordinate TDS payments on rent and salaries.
ā¢ Assist with GST payments and return filings.
ā¢ Assist with TDS return filings.
HR & Recruitment
ā¢ Prepare job descriptions and post vacancies on job portals.
ā¢ Source and shortlist candidates based on hiring requirements.
ā¢ Maintain candidate databases.
ā¢ Coordinate interviews with management.
ā¢ Prepare offer letters and complete pre-joining documentation.
ā¢ Conduct employee onboarding activities.
ā¢ Coordinate with the US team for user ID creation and IT setup.
ā¢ Arrange laptops, monitors, keyboards, and other equipment for new employees.
ā¢ Conduct office orientation for new joiners.
Employee Lifecycle Management
ā¢ Maintain employee records and documentation.
ā¢ Update employee information in Zoho Payroll.
ā¢ Manage employee leave records and approvals.
ā¢ Coordinate employee exit formalities.
ā¢ Ensure completion of offboarding documentation and asset return.
ā¢ Coordinate with the US team regarding employee exits.
Office Management
ā¢ Monitor office inventory, including pantry, stationery, and printing supplies.
ā¢ Procure office supplies as required.
ā¢ Ensure IT equipment is functional and arrange maintenance when necessary.
ā¢ Monitor lease renewals and communicate renewal timelines to management.
ā¢ Coordinate annual rent revisions where applicable.
Qualifications:
- Bachelor's degree in any discipline
- 2ā4 years of experience in Administration or Office Management
- Good organizational and multitasking skills
- Strong communication and interpersonal abilities
- Working knowledge of Microsoft Office
- Basic understanding of payroll, TDS, GST, and office accounting processes
- Experience with Zoho Books or Zoho Payroll is an added advantage
Working Hours:
š
Monday to Friday
š 10:00 AM ā 6:30 PM
Please note: Saturdays are working during the US Tax Season (FebruaryāApril and AugustāOctober).
If you're someone who enjoys taking ownership, thrives in a dynamic work environment, and wants to contribute to a growing organization, we'd love to hear from you.
š© To apply, please send your resume to pkondhiya@intyllus.com
Click on Apply to know more.