Photon Resources
Website:
photon.health
Seniority: Entry level
Job details:
Administrative Assistant / Business Coordinator
Company: Photon Resources
Photon Resources is engaged in international trading, sourcing, brokerage and import/export of ferrous and non-ferrous metals and other commodities. We are looking for a motivated and organized Administrative Assistant & Business Coordinator to support our day-to-day business operations and coordinate with buyers, suppliers, logistics partners and internal teams.
Key Responsibilities
- Manage day-to-day administrative and office activities.
- Coordinate with buyers, suppliers, agents and business partners through WhatsApp, email and phone.
- Maintain and update supplier and buyer databases, enquiries, offers and transaction records.
- Follow up with suppliers and buyers regarding quotations, availability, quantities, prices and payment terms.
- Prepare and organise commercial documents, quotations, invoices, purchase/sales documents and other business correspondence.
- Assist with import/export documentation and coordinate with logistics, shipping and clearing agents when required.
- Maintain proper records of ongoing deals and follow up on pending activities.
- Schedule meetings, calls and follow-ups.
- Prepare basic Excel reports, data sheets and business summaries.
- Assist management with daily coordination and other business-related tasks.
- Maintain confidentiality of company information, commercial offers and customer/supplier details.
Candidate Profile
We are looking for someone who is:
- Well organised and responsible.
- Good at communication and follow-ups.
- Comfortable communicating through WhatsApp, Email and Phone.
- Good in English communication, both written and verbal.
- Familiar with MS Excel, Word and Google Sheets.
- Able to manage multiple tasks and maintain proper records.
- Quick to learn and comfortable working in a fast-paced trading environment.
- Professional, reliable and detail-oriented.
Qualification
- Minimum Graduate in any discipline.
- Candidates with experience in administration, trading, import/export, logistics, sales coordination or back-office operations will be preferred.
- Freshers with good communication skills and a willingness to learn may also be considered.
Preferred Skills
MS Excel | MS Word | Google Sheets | Email | WhatsApp Business | Documentation | Follow-up | Coordination | Basic Import/Export Knowledge
Experience
0–3 years of relevant experience.
Role Type
Full-time | Administrative & Business Coordination
Candidates interested in working in an international commodity trading environment are encouraged to apply.
Click on Apply to know more.