Website:
policlinicajardimcamburi.com.br
Job details:
Key Responsibilities
1. Daily Operations Coordination
* Maintain daily task trackers
* Coordinate between departments
* Ensure pending work is followed up and closed
* Monitor operational bottlenecks
2. Reporting & MIS
* Prepare daily reports for management
* Maintain live Google Sheets trackers
* Update shipment, production, payment, and approval statuses
* Create structured data systems for operational visibility
3. Follow-up & Execution Management
* Follow up with: * vendors* factories* logistics teams* internal staff * support department * Ensure commitments are met on time * Escalate delays immediately
4. Documentation & File Control
* Organize digital documents systematically * Maintain version-controlled files* Ensure easy retrieval of operational documents* Coordinate approvals and document movement
5. Meeting & Communication Management
* Schedule meetings* Maintain MOMs (Minutes of Meeting)* Track action points* Ensure accountability after discussions
6. Productivity & Systems Improvement
* Improve workflows using Google tool* Build trackers and monitoring systems* Reduce dependency on manual follow-ups* Introduce structured reporting formats
7. Management Support
* Assist management in operational monitoring* Prioritize urgent tasks* Maintain confidentiality
* Ensure smoother execution bandwidth for leadership
Requirements
The candidate must combine:
* Administrative control * Team coordination * Process discipline
* Leadership capability * Strong command over Google Workspace tools * Ability to handle pressure and multiple stakeholders
The person should function as an execution backbone for management.
Core Objective of the Role
To ensure:* smooth daily operations,* timely task completion,* disciplined communication,* accurate reporting,
* and operational accountability across the organization.
This role directly impacts:
* shipment timelines,* vendor coordination,* documentation flow,* management productivity,* and internal operational efficiency.
Mandatory Skills & Competencies
Technical Skills
* Google Sheets (formulas, filters, trackers, conditional formatting, basic dashboards, shared sheets, live reporting)
* Google Docs
* Google Drive organization
* Gmail management
* Google Calendar scheduling
* Google Meet coordination
* WhatsApp Business communication etiquette
* Basic Excel proficiency
* File management and digital documentation systems
Leadership Expectations
* Take ownership instead of waiting for instructions
* Be capable of pushing teams for updates
* Ensure deadlines are followed
* Escalate delays proactively
* Coordinate with factories, staff, logistics teams, and management
* Handle pressure situations calmly
* Maintain operational discipline
* Follow up relentlessly until closure
Benefits
AS PER INDUSTRY
Click on Apply to know more.