- Location
- Pune Division, Maharashtra, India
- Job type
- Full-time
Required skills
- accounting
- banking
- compliance
- PF
About the role
Codevian Technologies Pvt. Ltd.
Website:
codevian.com
Job details:
Job Description
Key Responsibilities
- Accounting & Bookkeeping
- Record day-to-day accounting entries in Tally Prime
- Maintain purchase, sales, expense, receipt, and payment entries
- Perform bank reconciliation on a regular basis
- Conduct ledger scrutiny and ensure accounting accuracy
- Maintain proper supporting documents for all transactions
- Prepare accounting reports as required by management
- Invoicing & Client Billing
- Prepare client invoices based on approved timesheets, SOW terms, and billing instructions
- Verify billing details such as resource name, billing period, working days, leaves, hourly/monthly rate, GST, and deductions if applicable
- Coordinate internally for timesheet approvals before invoice generation
- Maintain invoice tracker with invoice date, amount, due date, payment status, and remarks
- Share invoices and supporting documents with clients as required
- Timesheet Verification
- Verify monthly timesheets of IT resources before billing
- Cross-check approved working days/hours against client confirmations
- Identify mismatches in timesheets, leaves, holidays, and billing calculations
- Coordinate with internal teams for missing or incorrect timesheet data
- Maintain proper timesheet records for future reference
- Payment Tracking & Bank Coordination
- Track pending payments from clients and maintain payment follow-up records
- Update receipt entries after payment confirmation
- Reconcile received payments against invoices
- Coordinate with management for payment reminders and escalation wherever needed
- Access bank statements for reconciliation and payment tracking, subject to company authorization
- Bank Payment Upload Support
- Prepare payment lists for vendor payments, salary payments, reimbursements, and statutory payments
- Upload payment lists to the bank portal as per company process
- Ensure maker-checker approval process is followed
- Maintain records of uploaded payments and approval confirmations
- Ensure no payment is processed without proper authorization
- TDS, GST & Statutory Support
- Prepare TDS workings for vendors, contractors, and professional payments
- Support GST data preparation for filing
- Coordinate with CA/consultant for GST, TDS, PF, ESIC, PT, and other compliance activities
- Maintain challans, returns, and statutory payment records
- Ensure timely sharing of data with external consultants
- Payroll & Salary Slip Support
- Assist in monthly payroll preparation
- Maintain employee salary, attendance, leave, reimbursement, and deduction records
- Prepare salary sheets for review and approval
- Generate and share salary slips in the long run
- Support full and final settlement calculations when required
- Maintain confidentiality of payroll and employee financial data
- Excel Reporting & MIS
- Prepare reports in MS Excel, including:
- Invoice tracker
- Payment outstanding report
- Monthly billing report
- Salary sheet
- Expense report
- Vendor payment tracker
- TDS working sheet
- Use formulas, filters, pivot tables, and basic formatting for reporting
- Provide regular updates to management on receivables, payables, and payroll status
Required Skills
- Good working knowledge of Tally Prime
- Strong understanding of accounting entries and bookkeeping
- Knowledge of TDS provisions and basic GST concepts
- Proficiency in MS Excel
- Ability to verify invoices, timesheets, and payment records accurately
- Good documentation and record-keeping skills
- Basic understanding of payroll processing
- Attention to detail and ownership of assigned work
- Ability to coordinate with internal teams, clients, vendors, and consultants
Preferred Skills
- Experience in an IT services, staffing, consulting, or professional services company
- Experience handling client invoices based on timesheets or monthly resource billing
- Knowledge of Zoho Books, Zoho Payroll, or similar accounting/payroll tools will be an added advantage
- Familiarity with online banking payment upload process
- Understanding of receivables and payment follow-up process
Key Expectations
- Accuracy in accounting and billing
- Timely invoice preparation and payment tracking
- Proper documentation and audit-ready records
- Strict confidentiality for salary, bank, and financial information
- Ability to grow into a broader accounts and payroll role over time
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