Adept Global
Website:
adeptglobal.com
Company:
https://www.linkedin.com/company/adeptglobal
Seniority: Associate
Industries: Technology, Information and Media and Software Development
Job details:
Location: Andheri East
Experience: 2-4 years
About the Company
We are a fast-growing AI-first technology startup building solutions for the next generation of AI-native organizations. We leverage AI as a core part of our everyday operations, empowering teams to work smarter, automate repetitive tasks, and improve productivity. As we continue to scale, we are looking for a proactive, tech-savvy, and highly organized AI Executive Assistant to work closely with senior leadership and play a key role in driving operational excellence. This is a high-impact role ideal for someone who enjoys solving problems, thrives in a fast-paced startup environment, and is passionate about using AI to enhance efficiency.
Key Responsibilities
- Manage calendars, meetings, travel arrangements, and scheduling for senior leadership across multiple priorities and time zones.
- Coordinate internal and external meetings, prepare agendas, document meeting notes, and track follow-up action items.
- Draft emails, presentations, reports, and business documents using AI-powered productivity tools.
- Conduct research, summarize information, and support decision-making using AI platforms such as ChatGPT, Claude, or similar tools.
- Build and maintain SOPs, templates, documentation, and knowledge repositories.
- Automate repetitive administrative tasks using no-code automation tools where applicable.
- Coordinate with cross-functional teams, external partners, and vendors to ensure timely execution of business priorities.
- Support recruitment activities by scheduling interviews and coordinating with candidates.
- Handle confidential information with professionalism, discretion, and a high level of ownership.
- Provide day-to-day operational support to leadership while ensuring smooth execution of business activities.
Desired Profile
- Excellent verbal and written communication skills.
- Strong organizational, planning, and multitasking abilities.
- Experience supporting founders, CXOs, or senior leadership.
- High level of professionalism, confidentiality, and ownership.
- Proficient in Google Workspace and/or Microsoft Office.
- Comfortable working in a fast-paced startup environment.
- Tech-savvy with a keen interest in AI-powered productivity tools.
- Ability to prioritize multiple tasks and adapt to changing business needs.
Preferred Experience
Candidates with experience as an Executive Assistant, Executive Coordinator, Founder's Office Associate, Executive Operations Associate, or similar executive support roles will be preferred.
Hands-on experience using AI tools such as ChatGPT, Claude, Gemini, Microsoft Copilot, Notion AI, Otter.ai, Fireflies, Zapier, Make, or similar productivity and automation platforms will be a strong advantage. Prior experience working in startups, technology companies, SaaS organizations, AI firms, or other fast-growing businesses is highly desirable. Immediate joiners will be given preference.
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