The Wedding Company
Website:
theweddingcompany.com
Job details:
About The Company :
The Wedding Company is India’s first tech-enabled wedding planning platform streamlining the $130B unorganized wedding market. With 2,000+ verified partners and 1,000+ weddings successfully executed across leading destinations in India and internationally, we’re on a mission to redefine how couples plan and experience their weddings.
In 2026, we raised $2.75 million (₹26.3 Cr) in seed funding, led by Wellingdon Advisors LLP, LVX and angels from Wakefit, Delhivery and Dropbox, reflecting strong confidence in our vision to redefine how India plans weddings.
JOB DESCRIPTION
Position: Wedding Planner Consultant
Employment Type: 1-Year Fixed-Term Direct Consultant Contract with company
Location: Goa, India
KEY RESPONSIBILITIES
1. Initial Consultation & Concept Design
● Vision Mapping: Conduct deep-dive meetings with clients to define their wedding style, theme, color palette, and priorities.
● Mood Boarding: Create visual presentations and mood boards detailing decor, lighting, floral arrangements, and stage setups.
● Scope
Definition: Establish clear event scopes, breaking down multi-day functions like Mehendi, Sangeet, Haldi, and the reception.
2. NCR Vendor Sourcing & Management
● Vendor Selection: Match clients with curated options for decorators, caterers, photographers, makeup artists, and entertainment.
● Contract Negotiation: Review vendor contracts, negotiate competitive pricing, and secure bookings to lock in dates.
● Logistics Alignment: Coordinate technical requirements (sound, light, power loads) between the venue and technical production teams.
3. Budgeting & Financial Control
● Cost Allocation: Design a comprehensive budget spreadsheet distributing funds across categories based on client priorities.
● Payment Scheduling: Set up and monitor payment tracking systems to ensure timely deposit clearances to vendors.
● Expense Optimization: Identify cost-saving opportunities without compromising the aesthetic quality or guest experience.
4. Guest Experience & RSVP Management
● RSVP Tracking: Oversee the guest registration process, tracking final headcounts, dietary restrictions, and special needs.
● Hospitality & Check-in: Coordinate airport transfers, hotel check-ins, welcome hamper distributions, and helpdesk operations.
● Seating Matrices: Design complex floor plans and seating charts for formal sit-down dinners or VIP lounges.
5. Timeline Production & On-Site Coordination
● Master Itinerary: Build a minute-by-minute timeline covering vendor setup times, artist soundchecks, and ritual schedules.
● Backstage Management: Direct artists, emcees, and choreographers to ensure entry cues and stage performances start on time.
● Vendor Supervision: Monitor catering food layouts, bar setups, and decor finishing touches before guest arrivals.
● Crisis Mitigation: Handle last-minute emergencies like weather shifts, technical failures, or vendor delays discreetly.
REQUIREMENTS & STATUTORY TERMS
● Experience: 1-5 years of wedding planning experience specifically within the Goa luxury wedding market.
Click on Apply to know more.
