Website:
makerspacemasters.com
Job details:
The GeM & Tendering Expert will be responsible for end-to-end management of procurement and sales activities on the Government e-Marketplace (GeM) portal, along with handling other government/PSU tender processes. The role requires deep knowledge of GeM's bidding, reverse auction, and forward auction mechanisms, along with strong compliance and documentation skills.
GeM — direct purchase, bid, RA, FA
CPPP — central ministries/CPSU tenders (two-bid system)
State e-Procurement Portals — state department/municipal/state PSU tenders (state-specific formats & compliance)
PSU-specific portals — NTPC, IOCL, ONGC, IREPS (Railways), Defence portals, etc.
Other e-tender platforms — Nextenders, Tenderwizard, Antares, Eprocure.gov.in
- Maintain portal-wise vendor registration and DSC validity tracker
- Build portal-specific compliance checklist (documentation, EMD, fee structures differ across GeM/CPPP/state portals)
- Prepare comparative tender tracker/MIS across all portals for management review
Key Responsibilities
1. Vendor Assessment & Empanelment
- Identify, evaluate, and empanel vendors/OEMs/suppliers based on technical capability, financial stability, past performance, and compliance history
- Conduct vendor due diligence — verify GST, PAN, MSME/Udyam registration, experience certificates, turnover, and blacklisting status
- Maintain and periodically update approved vendor list (AVL)
- Evaluate vendor quotations for cost-competitiveness and technical compliance
- Conduct vendor risk assessment (financial, delivery, quality) before onboarding for tenders
2. Multi-Portal Tender Management
- Search, track, and shortlist tenders across:
- GeM (Government e-Marketplace)
- CPPP (Central Public Procurement Portal)
- State e-procurement portals (e.g., e-Tender UP, MP e-Procurement, etc.)
- PSU-specific portals (NTPC, IOCL, ONGC, Railways/IREPS, Defence, etc.)
- e-Tender platforms (Nextenders, Tenderwizard, Eprocure.gov.in, etc.)
- Analyze tender documents (NIT, RFP, RFQ) for eligibility, scope, and compliance requirements
- Prepare comparative tender tracker/MIS for management review
3. BOQ (Bill of Quantity) Bid Preparation
- Analyze BOQ line items, specifications, and quantities against technical requirements
- Prepare item-wise, rate-wise costing including material, labor, overheads, taxes, and margins
- Validate BOQ pricing against market rates and historical bid data
- Ensure BOQ submission is arithmetically accurate and formatted per tender guidelines (avoiding rejection due to calculation/formatting errors)
- Handle abstract/summary BOQ reconciliation with detailed BOQ
4. Reverse Auction (RA) Management — GeM & Other Portals
- Monitor live RA events, decrement values, and auction timelines
- Formulate real-time bidding strategy to achieve L1 position while maintaining margins
- Track auto-extension triggers and competitor bidding patterns
- Ensure technical eligibility/documentation cleared prior to RA participation
- Handle post-RA verification and contract award process
5. Forward Auction (FA) Management
- Participate in FA (asset sale/disposal/scrap auctions) as applicable
- Assess reserve price, asset valuation, and bidding ceiling before participation
- Manage EMD deposits and compliance for auction participation
- Coordinate post-award payment and asset handover process
6. L1 Strategy & Price Benchmarking
- Conduct competitor price analysis and historical L1 rate benchmarking
- Develop costing models to ensure competitive yet profitable bid submission
- Advise management on go/no-go decisions based on L1 probability analysis
- Track win/loss ratio against L1 benchmarks for continuous strategy improvement
7. Bid & Contract Documentation
- Prepare technical & financial bids, EMD, bid security, and Performance Bank Guarantee (PBG) documentation
- Handle pre-bid queries, corrigendum tracking, and amendment compliance
- Draft and submit compliance/eligibility documents (experience certificates, turnover proofs, ISO/quality certifications)
- Manage contract/PO generation, T&C negotiation, and delivery schedule finalization
8. Post-Award & Contract Management
- Coordinate with internal teams (finance, logistics, operations) for order execution
- Track delivery timelines, consignee-wise dispatch (multi-location orders), and invoicing
- Monitor payment status via CPPP/PFMS/portal-specific payment tracking
- Handle contract disputes, extensions, and closure documentation
9. Compliance & Risk Management
- Ensure adherence to GFR (General Financial Rules), CVC guidelines, and public procurement policies
- Maintain compliance with MSME, Make in India, and Preferential Market Access (PMA) norms
- Monitor and mitigate risk of blacklisting, penalty, or disqualification
- Stay updated on portal-specific policy changes, SOPs, and circulars
10. Reporting & MIS
- Maintain bid tracker with status (submitted/won/lost/under evaluation)
- Prepare weekly/monthly reports on pipeline, win ratio, revenue, and vendor performance
- Present RA/FA outcome analysis and pricing trend reports to management
GeM Reverse Auction (RA) — Process Flow
- RA Initiation — Buyer floats RA specifying item, quantity, delivery terms, and auction window
- Eligibility Screening — System shortlists sellers based on category/OEM/technical match
- Technical Bid Submission — Sellers submit compliance documents (if applicable) before RA opens
- Live Auction Round — Sellers bid downward only; current L1 visible (identity hidden); auto-extension near closing time
- Auction Closure — RA ends at scheduled time; L1 identified
- Verification & Award — Buyer verifies L1 compliance; awards contract (moves to L2 if L1 fails verification)
- Contract/PO Generation — Auto-generated with agreed price, quantity, delivery terms
GeM Forward Auction (FA) — Process Flow
- FA Initiation — Department lists asset/scrap for sale with reserve price and auction schedule
- Buyer Registration & EMD — Bidders register and deposit EMD to qualify
- Live Bidding — Bids move upward only from reserve price; H1 visible; auto-extension applies
- Auction Closure — Highest bidder (H1) identified at close
- Verification & Award — Eligibility and EMD verified; sale confirmed to H1
- Payment & Handover — Balance payment collected; asset handed over post documentation
State Portal Process Flow (General):
- Vendor registration & DSC mapping (state-specific)
- Tender search & document download
- Payment of tender fee/processing fee (online/offline as per state rules)
- EMD submission (online payment gateway or bank guarantee upload)
- Technical & financial bid preparation and upload
- Bid opening as per state department schedule
- Technical evaluation & shortlisting
- Financial bid opening (for qualified vendors) / RA (if applicable)
- L1/Award declaration & work order issuance
- Agreement execution as per state procurement rules
Qualifications
- Graduate in Commerce/Engineering/Business Administration; MBA preferred
- 3–8 years of relevant experience in government tendering, GeM, and vendor management
- Prior experience in BOQ-based project bidding (infrastructure, IT, equipment supply, or services) preferred
Click on Apply to know more.
