Wishmakers
Website:
wishmakers.in
Job details:
About Once Upon India
At Once Upon India (OUI), we create and produce our own signature experiences.
From intimate mehfils and cultural evenings to large-format live events, every show is
designed, owned, and delivered by us.
Our events are process-driven, not chaos-driven. We have established systems, SOPs,
and playbooks that help us deliver exceptional experiences consistently. We're looking
for someone who can lead execution with ownership, precision, and calm.
Position : Senior Project Manager – Events
Experience: 6-10 Years
Location: Noida
About the Role
We are looking for a highly organized and execution-focused Senior Project Manager
to lead the planning and on-ground operations of our events.
You will own the complete execution lifecycle, from planning and vendor coordination to
show-day operations and post-event closure. This role is ideal for someone who enjoys
building structure, leading teams, solving problems proactively, and ensuring every
event runs seamlessly.
Key Responsibilities
Project Planning
- Lead end-to-end planning for all assigned events.
- Create detailed project plans, timelines, milestones, and execution trackers.
- Ensure all teams are aligned on deliverables and deadlines.
- Identify risks early and implement mitigation plans.Cross-Functional Coordination
- Act as the central point of coordination between Production, Design, Marketing,
Content, Hospitality, Artist Management, Operations, and Finance.
- Conduct regular project review meetings.
- Ensure every stakeholder is aligned throughout the project lifecycle.
Event Operations
- Lead complete on-ground execution during events.
- Manage event timelines, show flow, backstage operations, and logistics.
- Ensure seamless coordination between internal teams, artists, vendors, venues,
and volunteers.
- Make real-time operational decisions while maintaining high-quality guest
experiences.
Vendor & Venue Management
- Coordinate with venues regarding event requirements.
- Source, negotiate, onboard, and manage vendors.
- Ensure vendor deliverables meet quality, timelines, and budget expectations.
- Build strong long-term vendor relationships.
Process & SOP Management
- Execute events strictly through defined SOPs and operational checklists.
- Continuously improve existing systems based on post-event learnings.
- Ensure documentation is maintained for every project.
- Drive operational discipline across teams.
Budget & Resource Management
- Work closely with the Production team to monitor project budgets.
- Track project expenses and optimize resource utilization.
- Support financial reconciliation after every event.
Project Closure
- Conduct post-event debriefs.
- Collect stakeholder feedback.
- Prepare closure reports and key learnings.
- Ensure all project documentation and financial reconciliations are completed.What We're Looking For
- 6–10 years of experience in Event Operations/Project Management.
- Proven experience managing medium to large-scale events.
- Strong leadership and stakeholder management skills.
- Exceptional planning and organizational abilities.
- Ability to manage multiple projects simultaneously.
- Excellent communication and interpersonal skills.
- Strong vendor management and negotiation capabilities.
- Calm under pressure with excellent problem-solving skills.
- High attention to detail and strong ownership mindset.
- Comfortable working with Microsoft Excel, Google Workspace, and project
management tools.
Why Join Once Upon India?
- Build and execute original cultural experiences that you can truly own.
- Be part of a collaborative, process-driven team.
- Contribute to meaningful experiences that celebrate music, art, and culture.
- Enjoy an environment that values planning, ownership, and sustainable ways of
working over unnecessary chaos.
- Work-life balance matters. We believe exceptional events don't have to come at
the cost of your personal life.
If you're passionate about operational excellence and love bringing ambitious events to
life, we'd love to hear from you at rishikas@wishmakers.in
Click on Apply to know more.
